Office Administrator

4 weeks ago


Wincanton, United Kingdom Symphony Healthcare Services Limited Full time

**Job Role**: To provide effective and efficient administrative support to the Central Team, with emphasis on general business and administration tasks. Ensuring the smooth running of the office. Scope & Accountability The post holder will have contact with, and provide support to, the Directors and other members of the team. Budgetary: Ordering stationary and various departmental equipment Staffing: No direct line management responsibilities Principle Duties & Responsibilities To sort incoming and outgoing mail.

To undertake typing as required which may include minute taking. To assist with collation and distribution of papers for various meetings. Assist with varying clerical aspects associated with data collection and entry. Support, attend and participate in relevant working groups and committees as required Liaison with linked central departments and where necessary providing support as required.

Develop writing skills to provide support where appropriate with complaint correspondence, staff bulletins and other papers and correspondence. Support with communications across the organisation collating content and producing this in a suitable format for dissemination to internal and external stakeholders Answer the departmental telephone in a professional and courteous manner, directing callers to the most appropriate staff member and taking messages comprehensively. Maintain the Clinical Lead Rota Arrange meetings and co-ordinate diaries. Conduct photocopying and printing as required.

Maintain a high level of confidentiality and deal with matters with tact and sensitivity. Undertake additional aspects of administrative support as required including within areas of organisation interest such as but not limited to research Promote a professional attitude both in person and on the telephone when dealing with internal and external people, including for example health professionals of all grades, senior managers, and the public. To promote the Symphony values when dealing with colleagues, visitors to the organisation and when in contact with patients and relatives Support the administration of the organisational indemnities Manage and update the organisational website, as well as support practices with website queries and issues Ensure the office is supplied with equipment and that confidential waste is dealt with appropriately Support Symphony as a Green organisation Support the organisations social media aspirations via its communications strategy To manage travel and accommodation arrangements for directors and managers when required.



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