Administrative Volunteer

3 weeks ago

North East, United Kingdom International Rescue Committee Full time

**Requisition ID**: req39831

**Job Title**: Administrative Volunteer

**Sector**: Supply Chain

**Employment Category**: Fixed Term

**Employment Type**: Full-Time

**Open to Expatriates**: No

**Location**: Hagadera, Kenya

The Administrative Volunteer is responsible for specific aspects of administration and Supply Chain department support at IRC’s Dadaab Field site. This covers office administration and Supply Chain support department.

**Key Responsibilities**.

**Administrative Support**
- Office maintenance and its amenities needed for users and guests, supervising cleaners and facility management in conducting maintenance works.
- Assist in store releasing of admin related items from warehouse.
- Ensure field staff and guests get accommodation accordingly.
- Assist in quarterly distributing of toiletry supplies.
- Upload travel documents in the Box for ease of Payment and reference when administration officer is out of duty station.
- Provide general administrative support as requested.
- In charge of office consumable’s supplies and office stationery supplies in the office.
- Assist in booking of taxis and flights.
- Assist in operation of the Gen for support when there is need.
- Assist in raising purchase requests.
- Act as focal person for Admin and facility officer when out of duty station.
- Any other duty assigned by your supervisor.

**Key Result Areas**:

- Provision of effective and efficient administrative support services.
- Day-to-day efficient operations of the administrative and supply chain department services in the office

**Qualifications**
- Administration and Management skills, logistics or another related field.
- At least 2 years’ experience in administration and management in facilities management in an active office, preferable with Nongovernmental organization.
- Excellent computer skills: Word, Excel, Access.
- Knowledge of administrative rules and regulations.

**Required Experience & Competencies**:

- Demonstrated ability to perform wide range of inter-related complex administrative services.
- Excellent interpersonal skills.
- High level of personal initiative, pro-active problem solving and analytical skills.
- Ability to work with minimum supervision and also work as part of a team
- Knowledge of listening skills.

**_ Standards of Professional Conduct_**_: The IRC and IRC workers should carry through, the values and principles outlined in the IRC Way - Code of Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and implements policies on Beneficiary Protection; from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others._

**_ Gender Equality_**_: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other encouraging benefits and allowance._

**_ Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector._**

**_ IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability._**

**_ Disclaimer_**_:_**

**_ Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes._

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