Legal Assistant

1 month ago

Kidlington, United Kingdom Swift Temps Full time

**Key Duties;**
- Preparation of correspondence and documents through audio typing and word processing - obtaining attendance notes and filing in clio
- Preparing letters and sending them out within 7 days of attendances
- Monitoring CJSM daily and informing fee earners (FE)s of key documents. Keep the mailboxes under 60% full.
- Monitor court serve daily and check the crown court list to see if any of our clients has been missed from the listing and check magistrates court list - are there any clients listed that are previous clients we don’t have diarised to attend court for.
- Receiving and directing telephone calls
- Diarising key dates - especially diarising first appearances matters in the magistrate’s court from remands the previous night at the police station.
- Filing legal aid orders on clio - check date of order is day of or prior to first appearance.
- Take call notes and save in communications on clio.
- Maintaining diaries and making appointments when required.
- Billing - i) updating the PS RUI court billing spreadsheet as to case details and what type of matter can be billed e.g., trial, sentencing etc and send to billing department the information he needs to be able to bill all work from previous month by 18th of the current month.
- Dealing with incoming and outgoing post
- Ensuring file management in accordance with Quality Procedures Manual, LAA Contract, Lexcel and SQM requirements
- Liaising with clients in person and by telephone - ensure sufficient information is gathered if the enquiry is for a different department.
- Liaising with others by telephone
- Filing and other clerical duties
- Reception activities - ensure bins emptied, fresh flowers in office every Monday, office is kept tidy, and cups and dishes washed daily, purchase office amenities such as milk, toilet papers etc. where required.
- File archival activities
- Compliance with SRA Code of Conduct and SRA Accounts Rules
- Contribute to maintaining and improving office procedures.
- Ensuring compliance with Equality and Diversity Policy
- Any other duties which from time to time are required by the firm.

**Person Specification;**

**Essential.**
- Ability to deal with potentially difficult and demanding clients.
- Reliability
- Able to work under pressure with minimum supervision.
- Computer literate
- Self-motivated
- Previous experience in a legal office.

**Desirable.**
- Law degree or equivalent
- LPC
- Police Station Qualification
- Knowledge of legal systems including clio.
- Advocacy skills
- Negotiation skills

**Job Types**: Full-time, Permanent

**Salary**: £20,000.00-£30,000.00 per year

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Kidlington, Oxfordshire: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Legal Secretary: 1 year (required)

Work Location: In person

Reference ID: INDP

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