Shipping Coordinator

Pay Rate: £13.30 - £15.90 (possibility for OT - pay rate x 1.5)

Duration: 6 months

Location: Kintore

Position: 1

High possibility temp to perm

Additional Information:

- No Material controller, warehouse, etc, please. Knowledge of international logistics/freight required
- ERP knowledge, essential (sage & Epicore desirable)
- Might need to travel for 1 or 2 weeks for training on new ERP system, Omega,next year)
- Interview: Face 2 Face, however Teams is a possibility

DESCRIPTION

With safety, quality, efficiency and customer service as a priority the Shipping Co-ordinator within ISE is a critical part of the business. Using your import, export and freight knowledge, you will facilitate the safe and timely shipment of product andmaterials. Critically, you will work with key stakeholders to obtain freight estimates and execute customer shipment plans with an emphasis on controlling costs while meeting schedule, customer and compliance requirements. You will take the lead in communicatingwith clients and facilitating transactions managing shipment orders, requests for tracking information and handling return requests. As Shipping Co-ordinator you will ensure relevant documentation has been prepared and recorded allowing products to be deliveredwithout interruption leading to Client satisfaction by efficient and economical movement of products.

Monday-Thursday 8.30-17.00, Friday 8.30-15.45

DUTIES & RESPONSIBILITIES:
EQUIPMENT & MACHINERY
- Ensure movement of goods, imports & exports is in compliance with HMRC policy. Organise the shipment of import and export orders: obtaining quotes from freight agents, preparing all relevant documentation, liaising with other departments to obtain informationas required
- Adhere to shipping compliance procedures & Incoterms regulations
- Complete accurate documentation such as commercial invoices and dangerous goods notes and shipping orders in line with regulations according to the country of destination
- Planand co-ordinate transportation of items and manage the timely flow of customer orders and with focus on accuracy, efficiency and time management
- Prepare customer invoices for export orders
- Assist in preparation of audits/inspections both internal companyand by external bodies. Liaising with Sales Department and Warehouse personnel for special order requirements and shipping information
- Complete month end reports for accounts department
- Maintenance of HMRC records, both imports and exports, updating OAfiling system / archiving etc. Address order flow or shipping delays and quality control issues, such as damaged or improperly packed goods
- Complete daily shipping and receiving logs
- Document and escalate any customer service issues and/or shipping/receivingerrors
- Carry out other duties as and when business requirements dictate as may be reasonably expected by line manager

SKILLS & EXPERIENCE REQUIRED

Strategic
- Able to adeptly learn the context of a challenge and quickly integrate new skills (Learning on the fly)
- Has solutions and suggestions that are effectivein addressing the problem at hand (Decision Quality & Problem Solving)

Operating
- Be willing to provide colleagues with the information they need to complete their tasks and eliminate roadblocks (Informing)
- Be quick to identify critical information and respond appropriately (Priority Setting)
- Able to apportion time effectivelyto complete tasks (Time Management)
- Able to define, work within and improve business processes based on immediate and future business needs (Process management)

Energy
- Will be energised by challenges and drawn towards opportunities (Action oriented)

Organisational
- Confident and professional when representing the company in person and in writing (Written Communications & Presentation Skills)
- Aspiring and keen to advance within the organisation (Career Ambition)

Personal and Interpersonal
- A strong sense of customer focus (internal/external) (Customer Focus)
- A candid team player who collaborates with peers to solve problems (Peer relationships)
- Committed to self-improvement and development through the role inorder to achieve career goals (Self Development)
- Is known to consistently adhere to ethical principles and expects others to follow suit (Ethics & Values)
- Firm and diplomatic when negotiating (Negotiating)

Qualifications:Essential
- HND in a relevant business qualification or equivalentDesirable
- CILT related qualification

Experience:Essential
- Solid knowledge of logistics import & export procedures including customs procedures

Skills, training or special knowledge:

- Computer literacy (including good command of Microsoft Office Excel, Word and Outlook)