Administrative Assistant Acute Medicine

3 weeks ago


King's Lynn, United Kingdom Queen Elizabeth Hospital King's Lynn NHS Foundation Trust Full time

A rare and exciting opportunity has arisen with Acute Medicine to join our team as an administrative support to the nursing leads.

The Queen Elizabeth Hospital (QEH) King’s Lynn is located near some of the most beautiful scenery in the UK, along the north Norfolk coast, and not far from Sandringham House.

We provide a comprehensive range of specialist, acute, obstetrics and community-based healthcare services to around 331,000 people across west and north Norfolk, in addition to parts of Breckland, Cambridgeshire and South Lincolnshire. We have more than 4,000 staff and volunteers, approximately 530 beds, and a helipad for air ambulances. We work with neighbouring hospitals for the provision of tertiary services, including as part of regional partnership and network models of care, such as the trauma network. Some specialist services and clinics are provided in community facilities, such as the North Cambridgeshire hospital in Wisbech.

We are exceptionally proud to have recently moved out of special measures and see this as a testament to the determination of our trust wide teams to put our patients first and recognise the hard work and dedication of all our staff.
- Provide efficient support to the sub-division including word processing, organise meetings, minute taking, databases & spreadsheets, maintain filing systems, routine office generated tasks.
- Able to use a full range of Microsoft Office programmes such as Outlook, Teams, Word, Excel, Publisher and PowerPoint.
- Co-ordinate and provide administrative support for the divisional Specialty Governance Meetings and minute them accordingly.
- Take responsibility for staff personnel filing including archiving leavers files.
- Assist the sub-division to prepare presentations and divisional reports ensuring reminders are circulated and draft reports are available to the DLT in a timely manner.
- Process the relevant paperwork for new staff joining the sub-division and submit requests for new user IT accounts.
- Raise any IT issues and order IT equipment via the Trust’s online self-service portal.
- Assist the DLT PA in collating items for the divisional newsletter and produce a monthly newsletter using Microsoft Publisher.
- Circulate monthly updates to enhance communication
- Co-ordinate annual leave requests and record them on the tracker to ensure there is cross cover when required.
- Maintain stationery stock and ordering supplies as requested.
- Liaise with a range of multidisciplinary staff.
- Able to manage time and work independently



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