Project Administrator
2 weeks ago
**Job description**
The purpose of the position
Supports the Direct contracts manager and Tutor/Assessors to administer pre-employment qualifications across direct contracts. Ensuring trackers and IT systems are compliant and learner data entered in a timely manner. Quality checking paperwork and processes to ensure compliance with funding provider. Produce weekly and monthly management reports. The role is to ensure that all the compliance associated with each individual contract is met and of a high standard. To ensure all paperwork is completed and easily accessible.
**Principle duties and responsibilities**:
- Monitoring visitor access and maintain security awareness
- Providing correct Information and Guidance to ensure that telephone and walk in enquiries are dealt with promptly and appropriately.
- Creation of flyers to promote courses
- Collation and maintenance of potential referral on induction list. Assist with recruitment of referral partners.
- Pre-enrolment checks to ensure that the learner meets the required funding criteria
- Facilitate onsite Induction and support the learners with enrolment paperwork
- Completion and quality check of enrolment paperwork following the internal procedures and guidelines
- Quality checking all paperwork meets funding providers requirements
- Updating and maintaining the relevant information on to our internal client and learner systems.
- Ensure all learners entered onto PICS with correct coding to ensure they reach ILR
- Run ILR reports and ensure ILR is submitted error free in a timely manner
- Updating and maintaining the relevant information on to our funding partners systems
- Create checklists to ensure all paperwork uploaded onto electronic file for all leaners,
- Registration of learner with Awarding Organisations.
- Completion of learners on CRM to ensure the reach ILR in timely manner
- External site visits to capture compliance paperwork /actions.
- Answering telephone queries for new and existing customers
- Assist in the preparation and organising of promotional material or events
- To carry out any other duties that are within the employee’s skills and abilities wherever reasonably instructed
**Desired Skills and Experience**
- Attention to detail and accuracy are required
- Working experience of planning and implementing administrative systems to ensure an organisation and efficiency
- Good computer skills (MS Office)
- Well-organized and responsible with an aptitude in problem-solving
- Ability to use own initiative and work independently if required.
- Excellent verbal and written communication skills
- A team player with high level of dedication
**Qualifications**
- GCSE English and Maths
The Skills Centre is committed to Safeguarding and promoting the welfare of children and safeguarding checks will take place. The role is exempt from the Rehabilitation of offenders Act 1974 and the amendments to the exemption order 1975,2013,2020 and an enhanced DBS check will be undertaken for the role.
We aim to be an equal opportunities employer and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
**Salary**: £21,547.50 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Birmingham, B6 4BS: reliably commute or plan to relocate before starting work (required)
Application deadline:
09/02/2023
**Salary**: £21,255.00-£26,000.00 per year
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 22/06/2023
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