Finance Officer

1 month ago

Islington, United Kingdom St Mary's Islington PCC Full time

Job description

**Who are we?**

St Mary’s Islington has been at the heart of Islington for nearly 1000 years. Today we are a diverse and growing church, seeking to impact our community and share the Good News of Jesus Christ.

As well as being the historic church in Islington, with a growing congregational life, St Mary’s has a substantial site which allows high quality community work to happen. This element of our church life has been run through our partner charity, Marys, but from April 2023 many of the community services, the facilities management and the on-site pre-school will be run directly by St Mary’s. There are significant opportunities as we adapt and develop through this period of positive transition.

As a key part of the operational team you will be involved in ensuring we prepare the financial systems needed for this transition as well as ensuring the smooth running of the financial support needed for the community services and congregation. It is an exciting time for St Mary’s and we look forward to the person in this role bringing substantial energy, focus, and expertise as we move forward.

**Finance Officer**

**Part time role**: This role is for 4 days per week.

**Responsible to**: Operations and Enterprise Manager.

**Pay**: £28,000 per annum, pro rata

**Job purpose**: This role will be to provide financial support in order to ensure effective, efficient and accurate financial operations and reporting for St Mary’s, Islington.

**Main responsibilities**

Finance processing
- Perform bookkeeping duties e.g. Record income and expenditure using Quickbooks
- Weekly payment runs in line with financial procedures
- Payroll administration including pensions
- Counting and banking of cash collections and donations
- Raise sales invoices and debtor management
- Record expenditure invoices and receipts
- Monitor expenditure against budgets and any restricted income received
- Maintain additional logs and records for cheques and banking deposits
- Maintain petty cash records
- Maintain accurate records in Google Drive and other databases
- Ensure that the church operates the necessary internal controls (bank signatories, authorisation limits, occasional internal audit, annual financial risk review, internal processes etc.).

Reporting
- Reporting gift aid and reclaim from HMRC
- Reporting on any major projects
- Provide reports for budget holders and the Vicar as requested
- Monthly reconciliations (bank, petty cash, debtors, creditors)
- Produce quarterly management accounts and variance analysis

Financial planning
- Assisting in the annual budget review and setting process
- Assisting accountants and staff on year-end accounts
- Work with Premises Manager to manage utility bills and contracts
- Work with the Children’s Services Manager to manage the income from the council for pre-school places and playscheme
- Work with the Bookings Administrator to manage the income from room hire
- Work with the Giving Officer and other fundraising initiatives as required
- Oversee revaluations of the assets of the Parochial Church Council (PCC).

General
- General administration and ad hoc duties as requested by Operations and Enterprise Manager
- Participate in meetings of the whole staff team, regular supervision meetings with line manager and St Mary’s performance and development process
- Demonstrate a commitment to the principles of equal opportunities, both in relation to employment issues and service delivery, and adhere to the policies of the PCC

**Person Specification - Knowledge, skills and abilities**

We recognise that to be great at your role, there are certain characteristics that are important and others that enable a good fit within our existing team and culture.

**Essential Requirements**
- Excellent knowledge of Quickbooks or other Online systems (preferably 3 years experience working in finance administration)
- Excellent financial literacy and numeracy skills
- Excellent personal organisation and record keeping skills
- Detailed orientated and take pride in accurate and ordered work
- Ability to manage your own workload and prioritise tasks as well as work as a team
- Good communication skills, both oral and written, with the ability to connect and collaborate with people from a range of backgrounds
- Good IT skills, including the ability to use Microsoft Outlook, Word, Excel and Google sheets to a high level
- Good problem solving skills and a ‘can do’ attitude
- Able to demonstrate enthusiasm for the Christian mission, values and purpose of the organisation and a readiness to support and contribute to its ethos

**Desired requirements**
- Previous experience working in church or charity finance
- Knowledge of the legal requirements for charity finances, including the SORP framework of the Charity Commission
- A background in accounting
- Ability to design systems and processes for smooth and accurate accounting

**Summary of benefits**

**Salary**: £28,000 pe

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