Governance and Team Coordinator, Global's Make Some

2 weeks ago

London, United Kingdom Global Radio Services Full time

**Governance and Team Coordinator, Global's Make Some Noise**

**Hours**: Full-time (37.5 hrs/week). Would be open to 4 days a week. Hybrid, with 3 days per week in office (Leicester square)

**Reports to**: Head of Finance and Governance

**Contract**: Permanent

**We are Global’s Make Some Noise**

Global’s official charity, Global’s Make Some Noise, funds crucial grassroots projects across the UK with funding and development support, with the aim to make sure that nobody is left facing life’s toughest challenges alone. We raise funds and awareness of the biggest issues affecting society, harnessing the power and reach of over 26.6 million weekly listeners across Global’s radio brands including Capital, Heart, Classic FM, Smooth, LBC, Radio X, Capital XTRA and Gold. To date, we've raised over £35m for over 440 UK charities and supported over 200,000 lives in communities right across the UK.

With plans for innovative grant-making in 2024 and beyond, we empower small charities nationwide, led by a dedicated team of 20 individuals based in London's Leicester Square office.

**Reporting of the role**

This role reports to the Head of Finance and Governance

**Guide Salary**:
The salary for this role is**: circa £25,000

**Overview of job**

Join us during this crucial phase of the charity's expansion as we enter a thrilling new chapter. This new position will be a critical role in the charity as we enter a new decade with an exciting opportunity to help shape our future growth. The role will work across the entire charity, and at every level of the organisation, providing an excellent opportunity to get involved across all aspects of our operations. The role will work closely with our Trustee Board and Charity Director, supporting with diary management, governance support, minute-taking and taking forward key actions.

Additionally, the role will support team members across the organisation, whether that’s answering supporter calls, helping find the best venue for charity filming or helping process those valuable and generous donations. The role will be supported to take on a broad remit of tasks, balancing time and priorities, and supporting the charity to maximise its impact with UK Communities.

**3 best things about the job**
- You’ll get to make a real and positive difference, supporting and being an integral part of a highly motivated team.
- Unique position, working across the entire charity and the opportunity to embed within a cutting edge, fast-paced media and entertainment business which has a voice across the UK.
- Every day is different so you will have the opportunity to learn a variety of skills and will work with people across our campaigns, finance and partnerships teams, along with senior leaders and Board members.

**Measures of success**:
**In the first few months, you would have**:

- Understood the organisation’s unique dynamic and its place within the wider Global environment.
- Built relationships with the Global’s Make Some Noise team and other key stakeholders.
- Embedded yourself within the team, busily organising diaries and keeping things ticking along smoothly.

**Responsibilities of the role**

**Co-ordinator - 70%**

Day-to-day support across the charity including, but not limited to:

- Providing personal assistant support to the Director of the charity
- Support wider team with meeting bookings, arranging travel, charity guests, booking rooms etc.
- Support internal communications, ensuring good information dissemination and management.
- Improve internal onboarding processes, hold ownership over key GMSN starter assets (e.g. Organigram, joiners handbook)
- Support the team with basic finance reporting and updating trackers, including setting up and maintenance of a variety of fundraising platforms.
- Posting out materials and prizes, and hold ownership over the organisation of stock and materials in the storeroom.
- Provide cover to the Finance and Grants Assistant in periods of absence (training will be provided)
- Support with fundraising and events teams in busy periods.
- Complete any ad-hoc tasks, as required.

**Governance - 30%**
- Co-ordinate diary entries for quarterly Trustee and Finance Committee meetings, prepare Board packs, attend meetings, take minutes and ensure minutes are distributed in a timely fashion.
- Ensure all Trustees are stewarded, inducted and supported in their role with the charity.
- Support the Head of Finance and Governance with relevant Trustee checks and forms, ensuring compliance with Companies House and Charities Commission.
- Ensure collection of annual related parties records and ensure all documentation is filed electronically.
- Collate monthly quarterly Global Board updates, liaising closely with SMT.

**What you will need**

**Essential Experience**
- Strong A-Level results (or equivalent) and/ or relevant degree / or relevant experience
- A passion for working with charities.
- Great interpersonal and relations

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