Senior Administrator

2 months ago

Risley, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

An opportunity has arisen for an experienced administrator to join our Mental Health In Reach team based at HMP Risley.

The successful applicant will provide administrative support to the Mental Health Manager and their wider team as well as supporting the administration team in ensuring that a quality service is provided to the team and our patients.

The post holder will provide a comprehensive administrative support to the clinical staff and managers within the mental health pathway at HMP Risley. The pathways comprise of a mental health InReach team, talking therapies and psychiatry.

The post holder will maintain the office organisation and support all clinical staff working in the department with additional responsibility for supervising and supporting junior administrative staff working within the department.

The post holder will be responsible for collating data from the clinical system and supporting the Service Manager and Mental Health Manager in preparation for quarterly contract meetings.

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

**Secretarial / Administration Duties**:

- To retrieve reports from the Clinical/prison Information Systems, input data and interrogate the system for information as required.
- To be responsible for ordering stock and non-stock items as instructed and to maintain records of goods ordered and received.
- To forward forms to Supplies and Accounts in accordance with department and Trust/Prison policies.
- To be responsible for the receipt, checking and distribution of items for the Trust/Prison Services. This includes handling and maneuvering heavy packages/boxes.
- To complete and follow up forms as requested, e.g. works requisitions, complete incident forms, etc.
- To arrange external appointments for prisoners with other agencies.
- To extract data from the clinical system, TPP SystmOne, for data entry onto the Heath and Justice Indicators of Performance and Quality Framework data capture template for further analysis with the management team, in preparation for the quarterly contract meetings.
- To collect and collate Trust and departmental statistics as required.
- To arrange meetings as required, booking venues, refreshments and arranging attendance as required.
- To attend meetings as required and take minutes.
- To deal with enquiries from patients, carers, the public and staff from Health and other agencies.

**Staff Management**:

- To organise IPDR and staff interviews and complete and distribute associated documentation.
- Ensure all new staff are provided with all relevant documentation and organise their Induction Training.
- To record and monitor staff details such as annual leave, sick leave, maternity leave, travel expenses, training, etc.
- To oversee and carry out the administrative duties related to the Recruitment Procedure.
- To supervise and support the other departmental clerical staff in their day-to-day duties.

Please refer to the attached job description for full responsibilities.

Staff benefits
- Pay Enhancements - 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts

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    An opportunity has arisen for an experienced administrator to join our Mental Health In Reach team based at HMP Risley. The successful applicant will provide administrative support to the Mental Health Manager and their wider team as well as supporting the administration team in ensuring that a quality service is provided to the team and our patients.

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