Executive Office Administrator

3 weeks ago


Birmingham, United Kingdom Newman University Birmingham Full time

Part Time £30,487 - £32,982 pro rata / Per Annum REF: NU9023

Birmingham Newman University are seeking an Executive Office Administrator to work part-time, 22.5 hours / 3 days per week. This role is primarily office-based, with the option for some remote working each week depending on business need.

This is an exciting opportunity to work as part of a proactive and efficient Executive Support team in the Vice-Chancellor’s Office and will include the following tasks:

- Supporting a range of University committees with effective and efficient secretarial support.
- Organising meetings with both staff internal and external visitors.
- Providing general administrative support to the Vice-Chancellor’s Office, including supporting with financial administrative processes, digital filing and record-keeping, admin support for projects and initiatives run within the Vice-Chancellor’s Office.
- Supporting in the organisation of University events and functions.
- Supporting with the preparation of reports through undertaking research and collating information from other areas of the University as required.
- Supporting in the monitoring and management of a number of shared team inboxes.
- Providing cover for Senior Executive Assistants and acting as a point of contact in the office, when required.
- A good general level of education.
- Proven experience of providing effective administrative support in a large and complex organisation.
- Demonstrable experience of board/committee administration, including agenda management and minute-taking.
- Proficient IT skills, particularly with Microsoft Office packages (Word, Excel, PowerPoint, Teams, and SharePoint).
- Excellent organisational, time management and prioritisation skills.
- Ability to maintain professionalism, discretion and confidentiality.

**Interview date to be confirmed**

**_ Birmingham Newman University is an Equal Opportunity Employer_**

Birmingham Newman University is located on Genners Lane, Bartley Green, Birmingham, West Midlands, B32 3NT.



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