Clinic Stores Coordinator

3 months ago

London, United Kingdom Chelsea and Westminster Hospital NHS Foundation Trust Full time

Dean Street Services is Europe's largest Sexual Health and HIV Service, part of Chelsea and Westminster NHS Foundation Trust. Based in Soho, we are an extremely busy service seeing approx. 600 patients per day. Much of our work is focused on services for the LGBTQ+ community and that is reflected in the diversity of our staff.

We operate services across three sites in Soho, with a team of over 140 staff from a clinical and non-clinical background. Due to the size of the service, we have created this new Stores Coordinator post to best support clinical teams in the day-to-day operation of the service whereby you will be responsible for ensuring required levels of stock and equipment in all clinical areas to facilitate a safe and efficient service with the clinical teams.

The Clinic Stores Coordinator will maintain services clinical area stock items to agreed levels, following a schedule of count, delivery and shelf/Clinic room replenishment. To place ad-hoc orders with NHS Supply Chain as and when required. To place ad-hoc requisitions for non-stock materials management lines as and when required in compliance with agreed product rationalization and standardization.

Chelsea and Westminster Hospital NHS Foundation Trust provide services from two main hospitals, Chelsea and Westminster Hospital and West Middlesex University Hospital, and a number of clinics across London and the South-East.

We have nearly 7,000 members of staff that are PROUD to Care for nearly one million people. Both hospitals provide full clinical services, including full maternity, emergency and children’s, in addition to a range of community-based services across London, such as award-winning sexual health and HIV clinics.

We’re one of the safest and best performing Trusts in the country. We’re also one of the top trusts to work for - our staff say they’re engaged, motivated, and would recommend us as a place to work and receive treatment.

Our Trust has been rated by the Care Quality Commission as ‘Good’ in all five of the main domains of safe, effective, caring, responsive and well-led, giving an us overall rating of ‘Good’. We’ve also been awarded an ‘Outstanding’ rating for ‘use of resources’ by an NHS Improvement inspection..

Our facilities are some of the best in the country. We have been investing around £10 million a year in our estate. We have recently completed a £30m expansion of our adult and neonatal critical care facilities at Chelsea and Westminster and are planning an ambitious £60m development of an Ambulatory Diagnostics Centre at West Middlesex.

**Clinical Responsibilities**:
Operate NHS Supply Chain eDC (electronic data capture) materials management syste

Use NHS Supply Chain Online ordering system and hardware (hand held bar code readers) within agreed budget

Use eProcurement systems for non-stock materials management (according to location) and any new systems as developed within agreed budgets

Support the Supply Chain and Service Manager with establishing and maintaining optimum stocks level

Support the introduction of modular clinic storage, and with the labelling of shelves

Identification and removal of excess or redundant stock

Count, deliver and put away clinic and department stock (NHS Supply Chain products

Manage stock rotation, stock movement and circulate and remove all non-moving lines across the Trust

Carry out non-stock materials management where necessary, as agreed with your Line Manager

To take an inventory of supplies and record requirements to replenish shelves to agreed optimum stock levels.

To ensure that clinic and clinical departments concerned have sufficient product lines to carry them over weekend and Bank Holidays

To assist the Supply Chain Manager in maintaining summaries of issues toservice and in the provision of data for management purposes

To assist Supply Chain manager and Clinic managers with the promotion of product rationalisation and reduce stock holding

Follow and implement Trust product standardisation policy, as require

To assist in clinical product trials, as instructed

Follow materials management policies and procedures, including calculating and agreeing stock levels with ward manager

Follow the materials management monitoring procedure

Customer Services

Respond to enquiries in an efficient manner, overcoming barriers to understanding through well-rounded interpersonal and communication skills

Respond immediately to urgent, potentially life-saving, requests for medical supplie

Customer service activities such as progress chasing and task related problem solvin

To build and strengthen working relationships with customers. Assess requirements and the use to which products are applied

To make amendments to information as necessary with regard to products, codes and prices

Action discrepancies accordingly and maintain records for uni

Maintain accurate and tidy records where necessary

To be aware of and follow, Health and

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