Assistant Business Services Co-ordinator

7 months ago

Westerham, United Kingdom National Trust Full time

Do you have a wealth of experience in cash handling and banking procedures? Do you enjoy undertaking administrative tasks to support your colleagues? Are you a team player? If so, come and join our team at Chartwell as an Assistant Business Services Co-ordinator.

What it's like to work here:The National Trust is a busy organisation that has a lot going on at all times. The former home of Sir Winston Churchill is open to visitors from the end of February until the end of October but our gardens and wider grounds remain open all year round apart from Christmas Eve and Christmas Day.

In this role you'll be part of a small team and will be based at Chartwell but required to work at our sister property, Emmett's Gardens in Ide Hill, for either part of or the whole day, twice a week.

Please note that you will be required to work some Bank Holiday Mondays as the Business Services team work Monday to Friday all year round.

What you'll be doing:Our Business Services team support the day to day running of the Chartwell portfolio which comprises of three National Trust properties, Chartwell, Emmetts Gardens and Quebec House. No two days are ever the same so flexibility is important.

Your key responsibility will be for all financial aspects of our operation. You will ensure that all money collected from the tills in our Visitors Centre, cafe and shop is banked as scheduled, ready for collection by a third party. You will also be accountable for the collection of all funds raised through donations, in our second hand bookshops and through our car park machines and for making sure that these are also banked according to agreed Trust processes. You will manage all change and petty cash requests. All of these functions will be undertaken using electronic systems as well as the traditional counting and banking of cash.

There are a number of other administrative tasks which you may be asked to undertake, including producing invoices, ordering goods from third party suppliers and updating our in-house data systems.

Who we're looking forWe’d love to hear from you if you are:

- Helpful & Friendly
- Customer focused with a positive attitude
- Comfortable using IT packages
- Enthusiastic with a willingness to learn
- A team player but able to work alone under direction

The packageThe National Trust has the motto ‘For everyone, for ever’ at its heart. We’re working hard to create an inclusive culture, where everyone feels they belong. It’s important that our people reflect and represent the diversity of the communities and audiences we serve. We welcome and value difference, so when we say we’re for everyone, we want everyone to be welcome in our teams too.
- Substantial pension scheme of up to 10% basic salary
- Free entry to National Trust places for you, a guest and your children (under 18)
- Tax free childcare scheme
- Rental deposit loan scheme
- Season ticket loan
- Perks at work discounts i.e. gym memberships, shopping discount codes, cinema discounts
- Flexible working whenever possible
- Employee assistance programme
- Free parking at most locations
- Independent financial advice

Requirements :Compliance.Eligibility to Work in the UK
Permanent f/t (37.5 hrs pw)

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