Administrative Assistant

4 weeks ago


Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

A 12 month FTC covering maternity leave within the Planned care assessment unit.

Clerical Officer / Appointment booking

A Clerical officer / appointment booking clerk is required for Planned care assessment unit, the post holder will provide admin support to the clinical staff within the Pre-Operative Assessment Unit and book follow up appointments. The post holder will also assist with clinical enquiries, filing and other associated administrative tasks.

To book follow-up appointments for planned care assessment.

To provide a clerical service to the patients attending the Planned Care Assessment Unit and for members of staff working within the Planned Care Assessment Unit.

To work in collaboration with staff in other areas of the directorate and Trust to facilitate a streamline service for the patient.

COMMUNICATIONS & WORKING RELATIONSHIPS

Patients, relatives and visitors

Planned Care Assessment nursing and clerical teams

Directorate Support Manager

Planned Care Assessment Supervisor

Medical secretaries

Medical staff

Surgical wards

OTHER

Physical Effort

There will be a combination of sitting, standing and walking. Post-holder will frequently be required to lift piles of notes for short periods of time and to transport notes to and from other parts of the hospital using a trolley. Post-holder may be required to sit in a confined working space using a VDU.

Mental Effort

A frequent requirement for concentration - there are frequent predictable interruptions when dealing with patients/relatives at the reception desk and retrieving/altering information on the VDU, and responding to patient and staff demands as required.

**Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.**

We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure.

PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY.

It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

PRIMARY DUTIES & AREAS OF RESPONSIBILITY

Be familiar with and adhere to PHNT policies and procedures with particular regard to patient confidentiality, Health and Safety and Administrative Guidance Notes.

Ensuring that patients’ medical records are fully and accurately prepared in accordance with the needs of the clinical, nursing and management staff.

To ensure that patients receive timely and accurate written and verbal communication regarding the planned care assessment service and associated services.

To establish and maintain effective channels of communication with other departments.

To receive and depart all patients attending the clinic and check details on iPM.

To book patients’ appointments into pre-assessment, anaesthetic and exercise testing clinics.

Be responsible for placing patients onto the inpatient/day case waiting list using accurate coding following pre-operative assessment

Booking pre-assessment appointments for patients at the request of surgical specialties, rearranging appointments if required and taking appropriate action if patients do not attend their appointments

Take appropriate action in response to telephone calls from patients, GPs and other agencies using initiative, within Trust guidelines

To perform any other duties, in any area of the Unit, deemed necessary by the Administration Managers (Intensive Care and Planned Care Assessment), to include cover for sickness and annual leave.



  • Plymouth, United Kingdom Inspiring On Full time

    **Full Job Description**: Inspiring on are specialist recruiters in the Health and Social Care sectors providing temporary staffing to work within a variety of 24 hour supported accommodation services and Care homes across the southwest. We have a great opportunity for an excellent administrator to work within the Healthcare team providing administration...


  • Plymouth, United Kingdom Plymouth University Full time

    The Professional Development Unit requires a proactive and enthusiastic Assistant Administrator to provide administrative support for an extremely busy administrative team. Under the direction of the Senior Programme Administrator and as a member of the team, you will contribute to the provision of a student focused, integrated delivery of cost effective...


  • Plymouth, United Kingdom Plymouth University Full time

    The School of Nursing and Midwifery (SNAM) within the Faculty of Health delivers training across multiple sites in Cornwall, Exeter and Plymouth. The School is currently seeking to appoint a proactive and enthusiastic Administration Assistant to provide cross site placement and programme administrative support. The post will be located in Plymouth although...


  • Plymouth, United Kingdom Plymouth University Full time

    This is an exciting opportunity for an enthusiastic and dedicated administrator to join the programme administration team for the School of Biomedical Sciences. The programme administration team provide a comprehensive, customer focused and administrative support service to students and academic staff. We are currently seeking to appoint a highly motivated,...


  • Plymouth, United Kingdom Plymouth University Full time

    An exciting opportunity is available for an enthusiastic and dedicated administrator to join the professional services team in the Peninsula Dental School (one of England's top Dental Schools), responsible for supporting dental students and academic staff throughout the student journey. We are seeking an experienced, highly motivated, and well organised...


  • Plymouth, United Kingdom Coastline Contract Services Full time

    Hours of work: Monday - Friday 09.00 am - 5.00 pm with (1/2hr unpaid lunch) 37.5 hours per week Pay: £21,450 per annum The position is based on-site at our offices in Plympton. It is not a remote working or hybrid position. We are looking for team player who is trustworthy, reliable and self-motivated. A proven track record of previous experience in...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    Appointment Clerk/Admin Assistant **Location: Speech & Language Department, Level 7** **Salary: Band 2** **Hours: 15 hrs per week (Mon and Tuesday)** The Speech and Language Department is looking for a proactive appointment clerk / administrative assistant to work as a job sharer with this post holder working days to be Monday and Tuesday per week. The...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    Appointment Clerk/Admin Assistant **Location**: Speech & Language Department, Level 7 **Salary**: Band 2 **Hours**: 15 hrs per week (Mon and Tuesday) The Speech and Language Department is looking for a proactive appointment clerk / administrative assistant to work as a job sharer with this post holder working days to be Monday and Tuesday per week. The...


  • Plymouth, United Kingdom Plymouth University Full time

    The Executive Support team in the Faculty of Health is looking for an enthusiastic and experienced part-time administrator to join us. We are responsible for providing a high standard of PA and admin services to the executive team within the Faculty, and want a highly motivated, well-organised person to join us in the post of a part-time Assistant...


  • Plymouth, United Kingdom CC Housing Management Ltd Full time

    **Main Tasks**: 1. To provide a professional front line enquiry and reception service to tenants, visitors and contractors and to deal appropriately with any day to day enquiries and complaints or redirecting, as necessary. To deal with enquiries in a confidential and professional manner 2. To provide administrative support in order that estates,...

  • Administrator

    1 month ago


    Plymouth, United Kingdom DK Recruitment Full time

    **Administrator** **Permanent** **Plymouth** **£20,000** DK Recruitment are looking for an Administrator to join their client’s team based in Estover, Plymouth. You will be working with a construction company and assisting them with all of their admin required in the office. If you have experience working within a construction environment/company...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    PRIMARY DUTIES & AREAS OF RESPONSIBILITY Be familiar with and adhere to PHNT policies and procedures with particular regard to patient confidentiality, Health and Safety and Administrative Guidance Notes. Ensuring that patients medical records are fully and accurately prepared in accordance with the needs of the clinical, nursing and management staff. To...

  • Administrator

    1 month ago


    Plymouth, United Kingdom Pertemps Network Group Full time

    **Administrator**: - 371109776**£22,348 Per Annum** - Full Time**Permanent** **Plymouth, Devon** **Administration** **Job Description**: - Calling all Administrators! - Pertemps is seeking several Administrators to join a number of clients - from entry level to experienced.- Salary: £22,348 plus- Full time- Hours: Monday - Friday 9-5, 8-4, 10-6In a...

  • Administrator

    1 day ago


    Plymouth, United Kingdom Pertemps TM Full time

    Administrator Plymouth (£23,400) 37.5 hours a week (Permanent ) A Local Building contractor based in Plymouth are seeking an Office Administrator to join the office support team. This growing company offer Building and Maintenance works in the Southwest and as an office Administrator to also assist within their Accounts function Your duties will include:...

  • Administrator

    2 hours ago


    Plymouth, United Kingdom Pertemps Plymouth Commercial Full time

    Calling all Administrators!Pertemps is seeking several Administrators to join a number of clients - from entry level to experienced. Administrator job details: Salary: £22,000 + Full time Hours: Monday - Friday 9-5 or could be flexible  In a nutshell, you will be responsible for handling all administrative tasks, maintaining records, and assisting with...

  • Administrator

    2 weeks ago


    Plymouth, Plymouth, United Kingdom Pertemps Full time

    Calling all Administrators Pertemps is seeking several Administrators to join a number of clients - from entry level to experienced. Administrator job details:Salary: £22,348 plus Full time Hours: Monday - Friday 9-5, 8-4, 10-6In a nutshell, you will be responsible for handling all administrative tasks, maintaining records, and assisting with day-to-day...

  • Administrator

    1 hour ago


    Plymouth, United Kingdom RGB Recruitment Full time

    AdministratorPlymouth(£23,400)37.5 hours a week (Permanent )A Local Building contractor based in Plymouth are seeking an Office Administrator to join the office support team. This growing company offer Building and Maintenance works in the Southwest and as an office Administrator to also assist within their Accounts functionYour duties will include:...


  • Plymouth, United Kingdom Pertemps TM Full time

    Accounts Administrator  Plymouth  Permanent  A South West Construction company based in Plymouth are in need of an Accounts Administrator to join their expanding team.  The role will include daily accounting functions and Administration  Reporting into the MD your responsibilities & duties will include:Assisting/supporting the Accounts...


  • Plymouth, United Kingdom Pertemps Plymouth Council Full time

    Administration staff and Professional Assistants needs. Pertemps are recruiting for a variety of roles within Administration support for Children's Social Care. We are looking for experienced administrators and professional assistants who hold current DBS checks. Roles are hybrid, a combination of city centre working and home working, Pay rates range from...


  • Plymouth, United Kingdom Remus Management Full time

    **Your New Job Title**: Assistant Property Manager **Company**: Remus **Location**:Plymouth **Hours**: 08.45 - 17.15 M-F **About this Role**: We are currently seeking an Assistant Property Manager to join our Plymouth office. In this role, you will be assisting with the management of a portfolio of properties with a Property Manager. You will also deal...