Property Coordinator

2 weeks ago

West Midlands, United Kingdom Calor Gas Ltd Full time

**Job no**: 506796

**Work type**: Secondment

**Location**: West Midlands

**Categories**: Property/Facilities

**Property Coordinator - 12 month FTC - Tachbrook Park**

**£25,000 - £30,000 With Excellent Benefits**
- Creating a better world, a better company, and a more fulfilling future _
- Calor is an exciting and inspiring company to work for, where investment in our people's skills and knowledge is integral to our success. We ensure a supportive and inclusive working environment which is underpinned by our culture of expertise, safety and trust. These things allow us to lead the way in terms of sustainability, innovation and personal development._
- As the lead supplier in the UK LPG market, things rarely stand still for us. From humble beginnings, and as part of SHV Energy, Calor has continued to develop and diversify, ensuring that our service offering is expansive, progressive and relevant to our customers. It is our people that enable us to do that, which is why they are the heart of our business._

The Property team at Calor Gas are looking to recruit an engaging and proactive Property Coordinator for a 12 month FTC

Provide a comprehensive and confidential business support to the Property Department, inclusive of real estate, construction, maintenance, and facilities activities.

Manage purchase order process within internal financial and Operations departments, together with all external suppliers and contractors.

Coordinate all rent and rates payments for the Calor property portfolio in line with lease hold requirements and obligations. Coordinate monthly Calor Capex Committee meetings and weekly Calor Property Report meetings.

**Key responsibilities will include**:

- Manage property department purchase orders and invoicing processes through Calor internal purchasing system, Docusphere. Liaison with all external contractors and suppliers as well as Calor Finance department. Expected to be 80% of all PO’s per annum
- Coordinate all rent payments and rent receivables for the Calor property portfolio inclusive of invoicing, credit control and account management
- Manage Business Rates for the Calor property portfolio in conjunction with external property agents, inclusive of invoicing and credit control, for leasehold sites and 3rd party sites
- Maintain Capital expenditure forms (C1) on all construction projects with relevant Construction Manager and external contractors
- Coordinate Monthly “Calor Capex Committee” meetings; to include pre and post meeting administration, minute taking and management of approved C1 documents
- Coordinate weekly “Calor Property Report” meetings between Property, Finance, Operations, IT, National Engineering; to include setting up working spread sheet, note taking during the meeting and distribution of weekly report to all parties
- Maintain Property Department Estates files inclusive of deeds packs and leasehold contracts; as well as maintain Deeds packs for the Calor Gas Limited Metered Estates portfolio
- Manage and maintain Property Department Archive system including setting up and maintaining external extranet system with our retained solicitors
- Maintain and monitor internal department files and records including sickness and holiday, plus support Portfolio maintenance Administrator during periods of holiday and or sickness

**As such we would like you to have/be**:
**Essential**:

- Educated to GCSE level with Maths and English or equivalent
- Computer/IT literate having reached intermediate level at Excel,Word,PowerPoint and Outlook
- Good time management skills
- Excellent organization planning and communication skills with a good telephone manner
- High Degree of confidentiality, discretion and integrity
- Accuracy and attention to detail essential

**Desirable**:

- Previous experience in administration or secretarial environment in private sector
- Good interpersonal skills
- Flexible, proactive and able to work on own initiative with minimum supervision
- Docusphere / E1 working knowledge

We look for people who are open minded, embrace new ways of working, step out of their comfort zone seek out new opportunities and look to continuously learn. Opportunities to progress, to develop and to be recognised for your achievements are part of our daily life, and we want to share that with you Together with your commitment, drive and personal performance, we believe you can bring out the best in yourself at Calor.

We look forward to hearing from you
- To be considered for the above opportunity you must be eligible to live and work in the UK and hold a full driving licence that is valid for you to drive in the UK. You must also be medically fit to drive._
- If you are successful in being offered this role, you will be required to carry out pre-employment checks including but not limited to a medical assessment and DBS (basic disclosure) check._
- Calor Gas Ltd. _is committed to the fair treatment of its staff, potential staff or users of i

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