Senior Document Management Assistant

1 month ago


Edinburgh, United Kingdom Turcan Connell Full time

We have an opportunity for a full-time Senior Document Management Assistant to join our Office Services Team in our Edinburgh office. The full-time hours are Monday to Friday, 9am to 5pm, 33.75 hours per week and the role is office based.

**Responsibilities**

The Senior Document Management Assistant will provide administrative assistance to Partner and Fee-earners across the Firm.

Core duties will be as follows:

- Searching for documents in iManage;
- Moving documents into new matters;
- Saving JPEGs and Oyez to PDF;
- Registration in RoS (including VR);
- Registration of PoA;
- Storage of Deeds;
- Organising Destruction of Deeds;
- Recall of Storage/Mandates;
- File closures including balance checks on Aderant;
- Completion of Client Profile Forms;
- Completion of Expense Claim Forms;
- Collating meeting papers; and
- Dealing with outgoing hard copy mail.

Additional administration tasks maybe allocated as appropriate.

**Skills/Qualifications**

You should be flexible, self-motivated, highly competent, and able to work on your own initiative. Previous administrative experience is required. A high level of discretion and confidentiality is needed for this role as you will be exposed to highly sensitive information. A high degree of accuracy and attention to detail is essential. Strong pc skills are essential and full training will be provided on the various systems used throughout the Firm.



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