Materials Management Officer

1 month ago

Coventry, United Kingdom University Hospitals Coventry and Warwickshire NHS Trust Full time

To assist the Head of Procurement in providing and monitoring an efficient and cost effective materials management service to wards and departments within the Trust as part of the internal supply chain service.

**Interviews for this post are due to take place 5th June 2024**

Provide the level of service required by the Trust from the Materials Management function.

Implement and manage the materials management function at ward / department level, acting as a primary point of contact and attending ward / department meetings when required.

Undertake weekly ward stock takes, capture requirements using electronic automatic data capture equipment and input data as required on to computerised ordering system.

Support the expansion of the Materials Management function across the remaining wards and departments within the Trust in accordance with the proposed Materials Management 'roll out' plan.

Ensure stock items delivered are correct and that agreed stock levels are maintained.

Continually develop and improve the relationships between the Procurement department and the ward staff.

In accordance with department procedures, produce detailed spreadsheets for each materials management location and carry out periodic stock reviews.

Pervious Applicants need not apply

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence ® designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

Develop a sound knowledge of products used on wards and department. Produce stock usage reports in order to highlight purchasing trends and to achieve standardisation of products across the Trust

Plan regular meetings with Ward/Dept Managers to agree accurate stock levels and stock rationalisation and persuade Ward/Dept Managers to use the most cost-effective products. Report all savings achieved to the Head of Procurement

Liaise with Suppliers regarding delivery arrangements and returns including shortages discrepancies, damaged goods and plan delivery and return schedules

Provide training and supervision to new staff in use of data capture system and on-line ordering systems and assist in their induction and development. Monitor progress of new staff and report to the Materials Management Supervisor or Stock Management Co-ordinator

Produce reports and analyse data relating to stock levels, purchasing activity, highlight purchasing trends and to achieve standardisation of products across the Trust

Assess problem situations and determine the most appropriate course of action for resolving issues on non-deliveries, lost or damaged goods and/or arranging returns

Act responsibly and respectfully when providing assistance to patients and visitors

Implement Departmental and Trust policies and procedures and make comments and suggestions that assist in the continual development and improvement of the Materials Management service.

Take responsibility for the security of goods from the point of receipt and ensure stock is ‘put away’ in a timely manner and in its correct storage area

For further details please see the attached job description.

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