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Personal Assistant

4 months ago

Leeds, United Kingdom Headway Recruitment Full time

Do you have experience working as an Personal Assistant?

You will be responsible for taking ownership of the efficient running of the organisational and administrative duties to ensure that all corporate deadlines are achieved.

Job Duties Include:

- Extensive diary management, organising meetings/business lunches and appointments for the CEO and Board of Directors
- Develop and maintain a strong and effective working relationship within the executive team and other relevant departments
- Liaising with staff members on behalf of the Executive office to ensure that the business operates smoothly and efficiently
- Take telephone calls for the CEO and Board of Director, ensuring confidentiality is maintained
- Communicate reminders to the CEO and Board of Directors of important tasks and deadlines
- Provide administrative support to the CEO, Board of Directors and Company Secretary - in the form of minute/note taking at meetings, as required
- Assist with the collation, production and distribution of the monthly and quarterly Board Papers and other reports
- Oversee the collation of the Weekly Cash Balance Report and Daily Wire Payment requests for CFO and CEO approval
- Assist the Group Finance Director and Finance team with various duties such as the Daily Cash Balance report, the Quarterly Attestations and any ad-hoc request
- Assist HR Business Partner with the ongoing maintenance of the business unit's organograms
- Act as key holder for two of the business safes
- Providing support and guidance where required for organising events, conferences and external meetings for CEO and the Board of Directors
- Liaise with clients, business guests and/or visitors upon arrival for meetings while working in the office
- Book and arrange travel, transport and accommodation for the CEO, Board of Directors and Senior Management Team
- Oversee the maintenance of the office filing systems - electronic and paper
- Preparation, collation and checking of expense reports in line with Company and/or Business Unit standards
- Prepare and send, via DocuSign for signature, various executive level documents including: MICL Contractual Agreements, Confidentiality & Non-Disclosure Agreements, Finance and other confidential papers

**Experience**:

- A minimum of two years' experience in a similar role or previous experience as a Secretary and/or PA within a commercial business environment is essential
- Experience of taking meeting minutes and producing reports is essential

Pay rate 14.95 p/h

Headway Recruitment is acting as an Employment Agency in relation to this vacancy.