Receptionist Administrator

2 weeks ago

London, United Kingdom Morgan Spencer Full time

**Reception/Administrator**
**London
The Client:

- **Is one of the largest independent grant-making organisations in the UK. There mission is to help people overcome disadvantage and lack of opportunity, so that they can realise their potential and enjoy fulfilling and creative lives. They have a particularinterest in supporting young people and a strong belief in the importance of the arts.
The Foundation is based in light and recently refurbished offices near King’s Cross in London. The design and facilities, we hope, foster collaboration and networking between the staff and amongst grantees. They aim to be more than a grant-maker in that, aswell as providing funding, they endeavour to develop excellent relationships to work with and alongside those we support
**The Role:

- Reception**:

- Answering the main switchboard and dealing with queries, providing basic advice to applicants as required.
- Welcoming visitors and directing them to the relevant staff member.
- Sorting incoming post and receiving deliveries and passing on to the appropriate staff member.
- Dealing with outgoing post and parcels and ensuring their timely despatch.
- Booking couriers and taxis as required.

**Meeting and events**:

- Co-ordinate use of meeting rooms, ensuring appropriate arrangements are in place to enable meetings and events to run smoothly.
- Help prepare rooms for meetings in required layouts - this may involve light physical work such as moving tables/chairs.
- Oversee catering requirements for meetings and events and assist with the provision of catering services eg: set up tea/coffees and replenish as required, bring in sandwich lunches when required, clear away after events and ensure all crockery etc is cleanand returned to storage areas.
- Co-ordinate and help provide any special requirements for meetings eg: name badges, welcome desks etc.

**Administration**:

- Provide administrative support to Director of Finance and Resources eg: booking meetings, copying and circulating papers, maintaining systems, filing
- Provide administrative support to the HR officer, including maintain systems, copying papers, arranging diary appointments.
- Support the Finance and Resources team as required providing ad hoc administrative support as needed.
- Assist with the efficient running of the buildings, including the building project eg: liaison with suppliers, booking maintenance visits, sourcing equipment etc.

Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts.
Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them. The rules are simple:Refer a friend or colleague who is not already registered with MorganSpencer. If we place them in a permanent role, we will reward you with £200 of Gift vouchers of your choice.Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim
Morgan Spencer Limited, registered in England & Wales No: 4254114

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