161795 Personal Assistant

3 weeks ago


Edinburgh, United Kingdom NHS Scotland Full time

Working to Executive Level in Scotland’s second largest Healthboard often means no week is the same for this team. The post holder’s responsibilities will impact on all NHS Lothian services, including all adult acute hospital sites, Royal Hospital for Sick Children, Mental Health and LD services, Primary Care & Community services and the three pan Lothian directorates: Women’s and Children’s, Diagnostics’, Anaesthetics, Theatres and Critical Care, Out-patients and associated services.

We believe that working together across all areas of the health service is the best way to provide care for patients. We seek to be innovative and thoughtful in our programmes of work, focusing on delivering a more streamlined, patient-centred structure which both staff and patients will benefit from.

**About the role**

To provide a comprehensive administrative and secretarial service to the Deputy Chief Executive. Responsibilities may include supervision of staff and associated duties. You will work closely with the immediate members of the Deputy Chief Executive Office, including the Head of Performance & Business Unit and Performance & Business Manager. You will also benefit from the support of an established network of Executive Director Personal Assistants and coordinate closely with these colleagues.

**Responsibilities**
- Engage on behalf of the Deputy Chief Executive with a range of external contacts, particularly at a senior level throughout the NHS, Scottish Government and the broader political environment.
- Scheduling meetings and booking appointments, including booking and coordinating travel requirements.
- Financial responsibilities include processing orders/invoices.
- Enable the preparation of verbal and written reports and presentations by collecting and collating data and information from a variety of sources.

**Location & Commitments**
- The hours of this post will be worked across core office hours Monday to Friday.
- The postholder is employed within NHS Lothian, and their base will be Waverley Gate. Limited home working will be supported in line with NHS Lothian policy.
- There may be a requirement to work flexibly across Lothian to meet service demands.
- The role would suit an enthusiastic, professional PA with experience in providing administrative and secretarial support.
- Must have a high level of competency in using Microsoft Office.
- It is important that you can demonstrate through experience a sound understanding of the need for discretion and diplomacy in a confidential setting.

**Contact us


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