Senior Administrator

2 months ago


London, United Kingdom Alexander Mann Solutions (AMS) Full time

**Job description - summary**
We are AMS. We are a global total workforce solutions firm; we enable organisations to thrive in an age of constant change by building, re-shaping, and optimising workforces. Our Contingent Workforce Solutions (CWS) is one of our service offerings; we act as an extension of our clients’ recruitment team and provide professional interim and temporary resources.

Our investment banking client has been present in the UK for more than 150 years, they’re a long-term partner to British business. Today, the Group is formed of 10 divisions and employs 9,300 staff based in 21 core locations right across the country. Their role is simply stated: help clients achieve their goals by combining local know-how and global reach. In so doing, they seek to make a positive, sustainable contribution to both the UK economy and society.

On behalf of this organisation, AMS are looking for a **Senior Administrator** for a **12-month** contract based in **London.**

**Job description - the role**
Purpose of the Role:
Monitoring and ensuring the UK Travels, Gift & Invitation and Expenses policies and procedures are adhered to by all UK Global Markets employees.

As a Senior Administrator you will be responsible for:

- Ensuring consistent adherence to the appropriate policies and procedure across GM UK and Portugal Administration Team.
- Producing report of returned and outstanding expenses and follow up with GM employees.
- Managing all Travel Approval (TA).
- Daily checks of the Daily Passive Approval report and investigating with GM employees if any changes.
- Main point of contact for escalation on GM Travel & Expenses and liaising with the Travel Management UK Team & Concur Team.
- Managing and update Gifts and Invitation pre-breach report and liaising with compliance and UK GM employees.
- Monitoring access control (OGV and internal or external visitors).
- Managing the GM public meeting room (IT, equipment, furniture etc.).
- Backing up and supporting to the Office Management Team.
- Writing and sending out communications to GM.
- Keeping the team sharepoint updated.
- Experience in a similar role is highly advantageous
- Previous experience within an Investment bank or financial services is desirable.
- Knowledge of Concur and CWT/KGS is essential.
- Knowledge of administrative management techniques.
- Ability to undertake a number of issues simultaneously is essential as well as the ability to work under considerable pressure.

**This client will only accept workers operating via an Umbrella or PAYE engagement model.**

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.

Job Reference: AMSCWS00221



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