Senior Administrator

2 weeks ago


London, United Kingdom Val Wade Recruitment Full time

**Senior Administrator**, Global Charitable Organisation, 4-month fixed FTC, £33K pro-rata

Our client, a global charitable organisation based in Central London requires a Senior Administrator. This is a 4-month FTC (hybrid role) and is to start ASAP. As part of a friendly team, the Senior Administrator will support the team with day-to day programmeand administrative support tasks.

Main duties are:

- Ensuring contracts, Grant Agreements, amendments and other legal documents are being drafted, approved and signed in a timely manner inc liaison with the Legal team
- Maintaining payment log records and processing a high volume of invoices/Purchase Orders in line with the procurement procedures : inc liaison with accounts payable team
- Providing coordination and administrative support for organization of webinars and in person conferences
- Helping with processing and gathering information required for financial planning and auditor’s requests (including forecasting and budgets)
- Assisting with project work, e.g. updating the intranet (Sharepoint) to meet filing objectives and Project profiles are updated on PRISM
- Assisting with recruitment: request for recruitment forms, edit or format Job Descriptions (JDs), scheduling interviews & preparing induction schedules
- Coordinating logistics for an in-person staff gatherings
- Providing travel support as required
- Additional administration support to the team as required

Skills and experience
- Ability to use initiative, prioritize, multi-task, work well under pressure to meet deadlines
- Fast learner, with the ability to quickly adapt to systems and processes
- Team player, flexible (including ability to accommodate time zones), goal-oriented, a real "cando" attitude
- Excellent communications skills (both oral and written)
- Computer literacy with excellent command of Excel, MS word, Outlook, and Power Point
- Knowledge of SharePoint and salesforce, would be a plus
- Exposure to finance systems (NAV Vision) and other contract management systems, a plus
- Ability to operate and effectively liaise with a range of partners
- Experience in a senior administrative or project management role
- Experience of supporting budget administration, procurement and contracting processes
- Experience within a finance administration support role is essential
- Experience in working in a fast-paced environment,
- Experience working with internal and external stakeholders at all levels
- Reliable and enjoys working in a team with a highly flexible, collaborative, and adaptable approach to work
- Self-starter with the ability to work without close supervision

Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.



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