Accounts Payable Administrator

6 months ago

Fareham, United Kingdom The Cooper Companies Full time

**A brighter future awaits you**

We have an exciting opportunity for you to join a dynamic team as an Accounts Payable Administrator for a leading global manufacturer of contact lenses _. _

Reporting to the Accounts Payable Supervisor, you will be part of a team that are responsible for the accurate and timely processing of supplier invoices, employee expenses, all AP related payments, along with the supplier mastering for those countries / markets within the remit of the Finance Shared Services Centre for EMEA.

**Responsibilities**:

- Make additions and changes to vendor master data base, using data entry in both Baan and Oracle AP vendor master files, ensuring changes made are in line with the Global vendor policy.
- Accurately processing a high volume of invoices in line with company policies which will include the Global Authorization Matrix, SOX and departmental KPI’s, together with logging all invoices received into the ERP system.
- Ensure that, local tax and statutory legislation is adhered to, relevant to the assigned country within the Shared Service Centre remit.
- Reconciling supplier statements
- Responding to and satisfactorily resolving external (Customer) and internal (Customer Services, Commercial / Sales etc.) queries
- Ensure that all employee expenses are processed timely and accurately in accordance with SLA's and Cooper Policies.
- Prepare and obtain approvals for weekly payment runs (BACS,SEPA,Foreign & CEE)
- Prepare and obtain approvals for offline payments
- Posting and reconciling the AP payments, assisting in following up with unallocated cash Assisting the Accounts Payable Supervisor in ensuring that period end close requirements are completed accurately and in accordance with the agreed close timelines.

**Process Optimisation / Continuous Improvement**
- Contribute as necessary towards the continuous improvement of existing Accounts Payable processes, structures, and systems. Support where necessary the implementation of enabling technologies, e.g. automation and workflow approval, initiatives.

**Finance Policy and Controls**
- Ensure compliance with CHQ and / or Cooper’s accounting policies.
- Ensure compliance with Sarbanes-Oxley (SOX) and the established internal control framework. Assist with Internal and External (currently KMPG) audit requirements.

**What skills and experience should you have?**

To be successful in this position, the Accounts Payable Administrator must be able to operate in a dynamic and changing environment, manage multiple deadlines, display a high level of professionalism and organisational skills, maintain confidentiality as necessary and have strong verbal and written communication skills whilst supporting the principles of a Shared Service Centre by understanding the needs of the customer, constantly aiming to exceed customer expectations as well as adopting a continuous improvement approach.

Other knowledge, skills and abilities essential to excel in this role include:

- Must be able to process high levels of AP transactions in line with the departments KPI’s
- High level of accuracy and attention to detail
- Basic accounting knowledge (double entry and account reconciliation)
- Good analytic and problem-solving skills.
- Ability to participate in a multi-cultural, multi-linguist operating environment.
- Intermediate knowledge of MS Office including but not limited to pivot tables and v-Lookup functionality in Excel.
- Able to work in a high pressure, high volume environment Knowledge of Oracle system desirable but not essential

**What we offer**

You’ll receive competitive compensation alongside a fantastic benefits package including;
- 25 days holiday
- Company sick pay
- Pension scheme
- Healthcare cover
- Life assurance
- Flexible working
- Discounted gym memberships
- Extensive learning and development opportunities
- Access to our Wellness Platform
- Free eye tests A heavily discounted contact lens scheme and much more

To help us achieve our goals, we’ll give you everything you need to help you achieve yours. We are committed to our employees’ personal and professional development and offer extensive training to support your career growth and help every individual to reach their full potential.

**Who we are**

Through scientific and technological innovation, operational excellence, and an unwavering dedication to our customers, here at CooperVision we are committed to helping people all over the world see better every day. We’re all about brighter futures - for our people, for our customers, and for everyone that wears our contact lenses.

As a CooperVision employee, you’ll be welcomed into a diverse and progressive global business with a presence in over 130 countries, establishing an incredible opportunity for you to gain insights and inspiration from collaborating with teams across the globe.

Whilst we are proud to be one of the largest manufacturers of contact lenses in the world, we have never lost that ent

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