Executive Assistant

7 days ago


Chichester, United Kingdom Page Personnel Finance Full time

Executive Assistant/Chichester/Admin and Secretarial

**Client Details**

My client is looking for an Executive Assistant to come into the business to work alongside c-suite members of staff in their Chichester office.

**Description**

The key responsibilities of the Executive Assistant will be:

- To support the Chairman, MD and FD
- Supporting the development of key business processes and projects to ensure the smooth running of the organisation.
- To provide close diary management
- Meeting preparation and co-ordination, minute taking, pro-active action follow up
- Responsible for developing the IT and Telecommunications to improve its effectiveness and reliability, ensuring the security of data and maximising the benefits to meet the business requirements.
- To have overall responsibility for the management of the external IT providers.
- To act as Systems Administrator in tandem with the Financial Controller
- To act as Systems Administrator on SharePoint and to ensure effective document management.
- Responsible for co-ordinating the company policies and procedures to support the team to fully develop systems and processes to support the Company.
- HR administration
- Managing recruitment, liaising with recruitment agencies, managing paperwork and scheduling interviews
- Arranging training for employees as required.
- Acting as a liaison with external H&S Consultants to ensure the company H&S policies are kept updated and that any mandatory training is undertaken in respect of the main office. Attend monthly CDM-HS Review meetings.

**Profile**

The successful Executive Assistant will have:

- Experience of providing a full range of executive support at Board level
- Experience of supervising and managing staff
- Experience of working with highly sensitive information and ensuring confidentiality of data
- Highly proficient IT skills: proficient in the use of Microsoft Office, SharePoint 365 with excellent keyboard skills
- Proficiency in minute taking
- Proficient verbal communication skills with the ability to communicate at all levels and with all stakeholders in a professional manner
- The ability to work under pressure and in a busy environment, balancing competing demands
- A proactive and flexible approach to work in supporting Chairman and Directors

**Job Offer**

The successful Executive Assistant will be entitled to:

- On-site parking just outside of Chichester
- A salary of £35,000-£38,000 annually
- Annual pay reviews


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