Royalties Assistant

5 months ago

London, United Kingdom The Blair Partnership Full time

**BACKGROUND**:
Neil Blair founded The Blair Partnership in 2011 with a vision to create a more progressive type of agency.

As J.K. Rowling’s agent, we have pioneered a new approach to representation that has helped to create and continues to constantly grow one of the world’s major entertainment franchises. On our client’s behalf, we manage physical and digital publishing and stage rights and coordinate that activity with other franchise brand and commercial activity in the ‘Wizarding World’ primarily across various Warner Bros. business units.

We represent a broad range of clients internationally, from debut and established writers to broader talent across business, politics, sport and lifestyle. Our range of work spans publishing, digital, dramatic rights and film production. The Agency Team at The Blair Partnership works with our clients to nurture and grow the most imaginative and engaging stories. Through the management of their intellectual property rights across multiple products, platforms and territories, we help our clients reach new audiences. We use our expertise to find the best homes and partners for our clients’ projects: be it publishers, TV and film production companies, or merchandising and licensing companies.

**OVERALL PURPOSE OF THE JOB**:
The Royalties Assistant will report to the Client Business Manager (CBM) and take direction on specific tasks to ensure effective account management for J.K. Rowling and numerous other clients through The Blair Partnership and The Blair Partnership LLP.

We're currently undergoing a system migration and our current team are in need of support to handle with the workload of the transition and dealing with the 'business as usual' of processing royalties on a day-to-day.

**SUMMARY OF DUTIES**

**Responsibilities**
- Assist with logging various agreements on TBP’s contract and royalty management system, including agency agreements with clients and agreements between clients and 3rd parties (such as publishers, TV companies), along with any subsequent amendments.
- Assist in preparing and collating withholding tax exemption documents for clients, and issue to the appropriate 3rd parties (following signature and authorisation by their local tax authority).
- Prepare/issue invoices (including manual invoices), where required.
- Follow up on payments due from 3rd parties and help ensure that monies are received within contracted timescales.
- Assist with the preparation of payment advices for clients and other payees, as requested.
- Update/maintain TBP’s contract and royalty management system (to include contact details, publication/release dates for all works/formats and data - both financial and contractual).
- Obtain/process monthly sales figures received from publishers worldwide and assist with the validation of royalty statements received from 3rd parties.
- Other ad hoc tasks as required (resolving queries, preparing reports and system implementation/updates).

**PERSON SPECIFICATION**

**Experience, technical knowledge and skills**
- Some experience of working within a Finance team in a data entry or transactional role.
- Strong numerical and data skills and interest in building knowledge of databases and reporting options
- Intermediate knowledge of Excel - confident using v lookups, filtering, pivot tables and general formulae
- Strong attention to detail and accuracy
- Some knowledge/interest in accounting rules and VAT
- Proactive learner with ability to take accountability for specified tasks
- Excellent communication skills, with the ability to know when to escalate issues
- Self-starter with the ability to work autonomously when necessary, but also to take direction
- Strong time management skills and ability to adhere to strict deadlines

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