Personal Assistant to Managing Director

4 months ago


Sutton Coldfield, United Kingdom SpecialKids.Company Full time

**Personal Assistant to the Managing Director & Admin Assistant**

We are a small, but growing online company in a niche industry offering a wide range of specialist products for children and young adults with special needs, both in the UK and internationally.

**Key responsibilities**:
Administrative Support:

- Coordinate and manage the daily schedules of the Managing Director, including meetings, appointments and travel arrangements
- Prepare, organise and proof-read documents, reports and presentations as required
- Organise and maintain files and documents in both electronic and physical formats
- Assist with invoicing and basic bookkeeping entries

Diary Management:

- Effectively manage the owners’ calendars, ensuring commitments are met and conflicts are resolved
- Anticipate and prioritise meetings, deadlines and events to optimise owners’ time

Travel Coordination
- Arrange and coordinate travel itineraries, accommodations and transportation for both business and personal trips
- Provide pre-trip briefings and ensure all necessary arrangements are in place

Personal Assistance
- Assist with personal tasks and arrangements and handling personal correspondence
- Maintain a high level of confidentiality and discretion in handling personal matters

Communication Liaison
- Act as a liaison between the owner and internal/external stakeholders, conveying messages accurately and promptly
- Collaborate with other team members to ensure effective communication and coordination

**Qualifications and Skills**:

- Proven experience as a Personal Assistant or Executive Assistant
- Exceptional organizational and multitasking abilities
- Strong communication skills, both written and verbal
- High level of discretion and ability to handle confidential information
- Proficiency in office software and tools, including calendar management and document preparation
- Excellent problem-solving skills
- Positive and professional demeanour with a proactive attitude

This is a varied role and would suit someone who used to work for corporate organisations and is looking for a less stressful environment.

Reference ID: SKC_PA_

**Job Types**: Part-time, Permanent

**Salary**: £13.00-£15.00 per hour

Expected hours: 20 - 25 per week

**Benefits**:

- Company pension
- Flexitime
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- personal assistant: 3 years (required)

Ability to Commute:

- Sutton Coldfield, West Midlands (required)

Work Location: In person

Reference ID: SKC_PA


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