Pa to Director
1 month ago
An exciting opportunity has arisen for a PA to join a public sector organisation based in East London.
The role will provide an efficient and effective Personal Assistant function including working across departments to maintain the smooth running and coordinated management of the office at Strategic Director level.
The successful applicant will have a flexible and proactive attitude and be able to remain calm under pressure. Being an active team player is an essential element to this role.
Key duties will include:
- Managing and maintaining complex diaries and being an effective gatekeeper
- Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers as well as noting and following up on action plans
- Arranging travel, accommodation and preparing travel itineraries
- Draft responses on behalf of the Strategic Director and ensure that correspondence is dealt with to the highest standard
- Receive enquiries on behalf of the Strategic Director as first point of contact, screen telephone callers, redirecting calls, dealing with queries where possible, etc.
- To assist in the design, development and preparation of high-quality presentations
- Provide support in the preparation and submission of management reports
- Collate information and undertake research as assigned
- Undertake and support the PA to the Chief Executive in assigned projects, ensuring that agreed outcomes are delivered on time, within budget and to the expected standard
- Work closely with the Chief Executive's PA and provide support to the Chief Executive when required
- Work within a team of PAs providing support to the Directors and others within the team. Provide support and cover for other PAs when required. Share good practice with other PAs across the organisation so that there is continuous improvement in standardsand service
- Develop and maintain effective relationships and communicate in a professional and courteous manner between Members, MP, Government and other agencies, staff, partners, business contacts and the public, etc.
- Maintain, update and monitor financial information system if required. Prepare requisitions and handle invoices. Alert the Strategic Director to any potential of over or under-spend.
- To work using individual initiative and take necessary decisions to manage the competing and varied workload demands of the Strategic Director
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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