Senior Private Secretary

4 days ago

Belfast, United Kingdom Department of International Trade Full time

The Department for International Trade (DIT) secure UK and global prosperity by promoting and financing international trade and investment and championing free trade. The newly formed Science and Technology directorate within DIT’s Exports and UK Trade group sit at the forefront of the UK’s technology and science superpower ambitions.

The work of the Science and Technology directorate is critical to the UK's position as a leading exporting economy and investment destination, ensuring UK exporters capitalise on opportunities offered by new trade agreements and helping attract inward investment in future-oriented sectors, from Healthcare and Life Sciences to Emerging Technology and Chemicals.

**Job description**

As Senior Private Secretary you will provide direct support to the newly appointed Director of Science and Technology. You will have considerable autonomy and wide-ranging personal responsibility in the role, acting as a representative of the Director amongst staff and as a go to person for steers and decisions. You will possess a big picture view, offering opinions and adequate challenge on a wide variety of topics the Director needs to consider.

You will deliver a highly effective and resilient Private Office operation, leading and managing a team of four, as well as driving forwards a variety of priority projects as they arise. You will join an effective group of Senior Private Secretaries spanning DIT’s Exports and UK Trade group who work together as a collaborative and supportive team.

The role requires a combination of very strong judgement, outstanding ability to prioritise and organise, adaptability, excellent written and verbal communication and interpersonal skills. You will work well under pressure and be able to process information quickly and liaise effectively with a wide range of stakeholders.

This is a challenging and highly rewarding role that requires a highly motivated individual. You can expect a fast-paced, dynamic and varied job, offering insight into the workings of the Department and wider Whitehall. This is an excellent opportunity to gain a Director’s-eye view and to learn from an experienced leader.

Please be aware that this role can only be worked from within the UK and not overseas.

Informal hybrid working arrangements will be available as agreed with the vacancy manager and in line with the requirements of the role.

Most DIT employees will be working a hybrid pattern, spending 2-3 days a week (pro rata) in an office, on average. If your office location is London, you will be eligible to receive London weighting.

**Person specification**

**Essential criteria**
- Proven record of personal effectiveness.
- Strong communication and engagement skills including confidence and credibility with senior officials.
- Ability to build and maintain effective working relationships and persuade and influence across a range of diverse stakeholders, including on sensitive and complex issues.
- Highly organised and flexible, able to prioritise and manage multiple demands and operate in a busy and changeable environment.
- Strong drafting skills, able to produce papers, submissions, and reports.
- Experience of leading diverse teams, empowering and developing staff and delivering through others.
- Commitment to personal development.

**Desirable criteria**
- Background in science and/or technology is desirable.

**Behaviours**

We'll assess you against these behaviours during the selection process:

- Seeing the Big Picture
- Leadership
- Communicating and Influencing
- Managing a Quality Service

**Benefits**
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pensionwith an average employer contribution of 27%

**Things you need to know**

**Selection process details**

This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

**Further Information**

**Reasonable Adjustment**

**Vetting Requirements**

UK criminal records covering both spent and unspent criminal records.
Your credit and financial history with a credit reference agency
Security Services records

**Security**

See our vetting charter.

People working with government assets must complete basic personnel security standardchecks.

**Nationality requirements**

Further information on nationality requirementsThis job is broadly open to the following groups: UK nationals
nationals of Commonwealth countries who have the right to work in the UK
nationals of the Republic of Ireland
relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
certain family members of the relevant EU, EEA, Swiss or Turkish nationals

**Working for the Civil Service**

The Civil Service Codesets out the standards of behaviour expected of civil servants.

We recruit by merit on

  • Private Secretary to The Permanent Secretary

    7 months ago

    Belfast, United Kingdom Northern Ireland Office Full time

    **Details**: **Reference number**: - 340937**Salary**: - £39,868 - £43,535- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Senior Executive Officer- SEO**Contract type**: - Permanent**Type of role**: - Operational Delivery**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About...

  • Private Secretary to The Permanent Secretary

    7 months ago

    Belfast, United Kingdom Ministry of Justice Full time

    Salary 1 - £39,868 - £43,535 Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - Northern Ireland City/Town 1 - Belfast Building/Site 1 - MOJ NIO Erskine House, BT1 4GF Grade 1 - SEO Organisation Grade for MoJ 1 - SEO Post Type 1 - Permanent Working Pattern 1 - Full Time Role Type 1 - Operational Delivery Job...

  • Private Client Conveyancing Secretary

    5 days ago

    Belfast, United Kingdom Brook Street Full time

    Private Client Conveyancing Secretary OpportunityWe are recruiting for a Private Client Conveyancing Secretary to support our client's conveyancing team in East Belfast.Job Description:Provide secretarial and administrative support to the conveyancing team.Manage travel and diary commitments.Perform accurate audio typing and transcription services.Handle...

  • Private Client Secretary

    3 weeks ago

    Belfast, United Kingdom Brook Street UK Full time

    Brook Street UK is looking for a skilled Private Client Secretary to support their legal team in East Belfast.About the Job:This role requires a professional with a background in private client conveyancing and probate/wills, who can provide high-quality administrative support.Key Tasks:Providing administrative assistance to the legal team, ensuring high...

  • Private Client Secretary

    5 days ago

    Belfast, United Kingdom Brook Street UK Full time

    Job Overview:Brook Street UK is recruiting for a Private Client Secretary to work in our East Belfast office. This role is ideal for someone with experience in conveyancing and probate.Key Responsibilities:Administrative support to lawyers.Dealing with confidential legal documents.The successful candidate will have strong organizational and communication...

  • Private Client Conveyancing Secretary Role

    3 weeks ago

    Belfast, United Kingdom Brook Street Full time

    **Role Overview:**We are looking for a highly skilled Legal Secretary to join our team in East Belfast. The ideal candidate will have a background in conveyancing and possess excellent communication skills.Job Description:Carry out various secretarial and administrative tasks, including managing travel and diaries.Transcribe dictations accurately and...

  • Private Client Conveyancing Secretary

    2 weeks ago

    Belfast, United Kingdom Brook Street Full time

    About the Job">We are currently recruiting a skilled Conveyancing Legal Secretary to join our client in East Belfast. As a leading law firm with years of experience, we require an expert in private client conveyancing and probate/wills.">Key Responsibilities:Carry out administrative tasks for the conveyancing team, ensuring efficient file management.Organize...

  • Senior Family Law Secretary

    3 weeks ago

    Belfast, United Kingdom Hunter Savage Full time

    At Hunter Savage, we are seeking an experienced Senior Family Law Secretary to join our busy Matrimonial and Family team. This is an exciting opportunity for a skilled professional to provide high-quality secretarial and administrative support to fee earners while contributing to a dynamic and fast-paced environment.Key HighlightsEstimated Salary: £35,000...

  • Conveyancing Secretary

    1 month ago

    Belfast, United Kingdom Brook Street UK Full time

    Brook Street are currently recruiting for our client in East Belfast for a full time and permanent Legal SecretaryThe employer is a leading law firm who have been in operation for a number of years. They are looking for a legal secretary with experience of dealing with private client conveyancing and dealing with probate and wills.General Duties: Carrying...

  • Conveyancing Secretary

    3 weeks ago

    belfast, United Kingdom Brook Street UK Full time

    Brook Street are currently recruiting for our client in East Belfast for a full time and permanent Legal SecretaryThe employer is a leading law firm who have been in operation for a number of years. They are looking for a legal secretary with experience of dealing with private client conveyancing and dealing with probate and wills.General Duties: Carrying...

  • Conveyancing Secretary

    3 weeks ago

    Belfast, United Kingdom Brook Street UK Full time

    Brook Street are currently recruiting for our client in East Belfast for a full time and permanent Legal SecretaryThe employer is a leading law firm who have been in operation for a number of years. They are looking for a legal secretary with experience of dealing with private client conveyancing and dealing with probate and wills.General Duties: Carrying...

  • Conveyancing Secretary

    4 months ago

    Belfast, United Kingdom Brook Street UK Full time

    Brook Street are currently recruiting for our client in East Belfast for a full time and permanent Legal SecretaryThe employer is a leading law firm who have been in operation for a number of years. They are looking for a legal secretary with experience of dealing with private client conveyancing and dealing with probate and wills.General Duties: Carrying...

  • Conveyancing Secretary

    4 weeks ago

    Belfast, United Kingdom Brook Street Uk Full time

    Brook Street are currently recruiting for our client in East Belfast for a full time and permanent Legal Secretary The employer is a leading law firm who have been in operation for a number of years.They are looking for a legal secretary with experience of dealing with private client conveyancing and dealing with probate and wills.

  • Senior Associate

    7 months ago

    Belfast, United Kingdom Waystone Governance Ltd. Full time

    **Are you looking for a new opportunity to progress your career? Have you 3 years+ relevant experience and are you looking to work in a dynamic role in a progressive organisation?** **Waystone** has a fantastic opportunity for a **Senior Associate in corporate secretarial services.** **Summary**: The Senior Associate role within the Waystone Corporate...

  • Executive Secretary

    3 weeks ago

    Belfast, United Kingdom Hunter Savage Full time

    Senior Legal PA OpportunityHunter Savage is seeking an experienced Senior Legal PA to join their team.This role offers a competitive salary and a comprehensive benefits package, with a salary range of $60,000 - $80,000 per annum.The ideal candidate will have a minimum of 4 years' experience as a Secretary or PA in a professional services environment,...

  • Senior Civil Service

    7 months ago

    Belfast, United Kingdom Northern Ireland Civil Service Full time

    Name You are here: Home > **Senior Civil Service - Permanent Secretary Roles** **Senior Civil Service - Permanent Secretary Roles**: Tweet **REF**:IRC296217 **DEPARTMENT**:Northern Ireland Civil Service **SALARY**:£124,834 - £142,418 (under review) **These are senior leadership positions, reporting to the Head of the NI Civil Service.** Please...

  • Legal Secretary

    7 months ago

    Belfast, United Kingdom Brook Street Full time

    Brook Street are working on behalf of our client in Belfast city centre to recruit a full time legal secretary This role is with a legal firm that provides a range of services to business and private sector associates. Duties Liaising with clients/insurers/solicitors General sectorial support with focus on litigation Accurate recording on Case Management...

  • Executive Secretary

    5 days ago

    Belfast, United Kingdom Hunter Savage Full time

    **Job Title:** Senior Legal PAWe are seeking a highly skilled and experienced Senior Legal PA to join our dynamic team at Hunter Savage. This is an excellent opportunity for a professional with strong secretarial skills and experience in providing high-level support.The Role:Provide administrative support to fee earners and business services teams.Prepare,...

  • Trainee Legal Secretary

    7 months ago

    Belfast, United Kingdom energis recruitment Full time

    Junior Legal Secretary, Belfast. Reputable, dynamic law firm based in Belfast wishes to recruit a junior legal secretary. Main Duties are as follows: - To prepare correspondence and documents through audio-typing and word processing efficiently - To ensure filing is kept up to date. - To make appointments and assist solicitors and senior legal secretaries...

  • Legal Secretary

    8 months ago

    Belfast, United Kingdom Artemis Human Capital Full time

    **Legal Secretary - Litigation** **Belfast** Artemis Human Capital is delighted to be working with a well-established general practice law firm based in the heart of Belfast in their search for a Legal Secretary to join their busy team. As a Legal Secretary specialising in litigation, you will play a vital role in supporting the legal team in delivering...