Executive Personal Assistant

3 days ago

Portsmouth, United Kingdom Fair Ways Full time

**Who are Fair Ways and what do we stand for?**

Fair Ways is a great place to work. We are a team. We care about each other and are all committed to making a change to the lives of the young people and service users in our care. We will not apologise for calling our staff great, the best or world-class. Our staff are at the core of our organisation and we celebrate them by shouting it from the rooftops

**Where and when do we need you?**

**This role will be 37.5 hours per week (part-time will be considered) and will be a hybrid position working from home and from our central support office in Portsmouth.**

**Basic Job Responsibilities**:

- To co-ordinate the diary and workload of the Managing Director as required, including board meetings, producing and circulating agendas and relevant papers prior to meetings, taking and distributing minutes and completing delegated action points.
- To work collaboratively with Directors, Senior Management and wider external stakeholders.
- To screen calls, enquiries and requests and deal with them if appropriate.
- To work on specific projects relating to current or future operations activity.
- To monitor and report on Key Performance Indicators (KPI’s) for operations services and Directors.
- Assist in the management of the MD’s expenses and to support in credit card purchases.
- Assist in the management of Directors’ supervisions and appraisals, contracts, mileage claims and annual leave requests.

**Applicants will ideally possess the following personal skills**:

- Proven competent level of administration and co-ordination, with experience of board meeting recording and follow-up.
- Good standard of general IT skills and experience of using Microsoft 365. (Including Word, Teams, Excel, PowerPoint & SharePoint).
- Problem-solving skills and the confidence to implement problem-solving strategies under own initiative.
- Be accurate, have good attention for detail and able to multi-task in an organised, methodical manner.
- Ability to work independently, time manage own workload effectively, with a flexible approach to the task and resilience under pressure.
- Demonstrate excellent communication skills, verbal, non-verbal and written.
- To have a high standard of written English, and ability to edit and proof-read, along with excellent communication skills, verbal, non-verbal and written.

**Desirable. but not Essential**
- Whilst we value the knowledge and understanding that experience and qualifications can bring, we also know that some of our best people have come to us from unrelated backgrounds. These people already held our core values at heart, and with the dedication of our amazing in-house training and development team, we have supported the rest_
- Previous experience of working in a similar role.
- A Level 5 qualification in Personal Assistance or equivalent.

**Let us look after you**

Looking after our employees is important to us, and whilst our culture is central to our identity, we also offer a great set of benefits to ensure we are striving to provide the best support to our employees available in the sector.
- Free Staff Lotteries (_including prizes such as £1000 holiday vouchers, weekends away, theatre breaks, luxury hampers and vouchers_)
- Holiday Accrual Scheme (_an extra 3 days at 3 years’ service_) and additional Holiday Purchase _(up to 5 days)_
- Health Shield _(Health cash plan)_
- Employee Assistance Scheme _(Application-based emergency financial assistance for employees)_
- Education Grant - (_funding up to master’s level accreditation_)
- Wellbeing Initiatives - _Team Building Days, Summer Festival, Wellbeing boxes_
- Employee Assistance Programme _(24/7 counselling service)_
- High Street discount platform, discounted Gym Membership
- Cycle to Work Scheme
- Leadership Courses
- Annual Staff Awards / Long Service Awards
- Eligibility for a Blue Light Card
- £250 Refer a Foster Carer Scheme

**Find your happy place - We can’t wait to meet you**

**Salary**: £29,536.00-£37,104.00 per year

**Benefits**:

- Additional leave
- Bereavement leave
- Canteen
- Casual dress
- Company events
- Cycle to work scheme
- Employee discount
- Employee mentoring programme
- Free parking
- On-site parking
- Shuttle service provided
- Sick pay
- Transport links
- Wellness programme
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Portsmouth: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Portsmouth

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