Purchasing Assistant

2 weeks ago

Sowerby Bridge, United Kingdom Lucy Zodion Full time

**Job Title**:Purchasing Assistant (3 Month Fixed Term Contract)

**Business Area**: Lucy Zodion Ltd

**Location**: Sowerby Bridge, Yorkshire

**Job Purpose**

Reporting to the Procurement Manager you will assist in providing purchasing and administration support to the department.

**Job Dimensions**

The role will be based at Sowerby Bridge, West Yorkshire, UK.

**Key Accountabilities**

These will include;
- Placing of non-stock purchase orders from requisitions.
- Placing orders online using various business accounts ie: Amazon, RS and Farnell
- Credit Card Purchases of services and equipment
- Collation and audit of financial records in connection with Credit Card spend for submission monthly
- Maintain purchase order book.
- Contacting suppliers to inquire and expedite purchase orders, including Far East suppliers.
- Maintain various purchasing pricing and contract files within the Company computer system.
- Update and issue various reports and information relating to the above.
- Assist with Inventory control items and re-order levels.
- Maintain and update appropriate purchasing records as required.
- Ensure routine purchasing tasks are carried out daily/weekly in methodical manner.
- Liaise with warehouse and production on a regular basis on stock orders and availability
- Assist with payment of Proforma invoices for suppliers to ensure prompt supply of goods
- Resolve any invoice queries.
- Provide support on departmental projects and initiatives.
- Assist in sending quotations to suppliers for benchmarking and Cost reduction exercise.
- Price analysis of above and show results and conclusions.
- Assist in environmental recording and audits with QA Manager on purchases made

**The position is responsible for**:
Efficient and timely processing of all requisitions and stock orders within agreed timeframes.

Updating all data relating to stock items, orders and pricing, in line with procurement framework to ensure accuracy is maintained.

**Qualifications, Experience & Skills**

**Minimum Qualifications, Knowledge and Experience**:

- Have basic understanding of Procurement process
- Relevant IT skills (MS Office, Strong Excel skills)
- Strong analytical and problem solving skills

**Job Specific Skills**:

- Microsoft Excel Intermediate/Advanced including use of Vlookup and formula
- Microsoft Work and PowerPoint basic skills
- Knowledge of Purchase order process flow
- Knowledge of Import/Export proceedure

**Behavioral Competencies**:

- Possess the ability to work productively, efficiently and effectively.
- The ability to work to tight deadlines whist maintaining attention to detail and quality.
- Manage own workload and be able to negotiate deadlines for multiple projects

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