Personal Assistant

6 months ago


Norwich, United Kingdom Norfolk and Norwich University Hospitals NHS Foundation Trust Full time

Fixed term contract/secondment opportunity for 12 months

We are seeking a Personal Assistant (PA) to the Operations Director.

As post holder you will provide a modern, efficient and reliable administrative and secretarial service to the Operations Director, Emergency Planning and Overseas Visitors.

As post holder you will be required to provide a modern, efficient and reliable administrative service and will be required to manage the electronic diary schedules for the Operations Director, prepare agendas, papers for their meetings and take minutes.

You will manage electronic diary schedules, liaising with other Divisional / Corporate Pa’s as required.

You will be required to support with the production of reports and presentations. You will also need to be an effective decision maker to ensure the varied and challenging workload is managed to the high standards required.

In addition, you will need to act as an ambassador for the Operations Director in the dealing with all verbal and electronic queries.

To support the delivery of a high quality, safe and compassionate healthcare service, all staff are expected to act as a role model to others in all aspects of their work and consistently demonstrate NNUH’s ‘PRIDE’ values of People focused, Respect, Integrity, Dedication and Excellence and demonstrate behaviours that support and encourage an inclusive culture.

Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff

The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.

We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity

We can offer you the full range of NHS benefits/discounts and in addition:

- Flexible working hours
- Fast Track Staff Physiotherapy Service
- Multi Faith prayer room
- Discounted gym memberships
- Excellent pension scheme and annual leave entitlement
- Wagestream - access up to 40% of your pay as you earn it
- Free Park & Ride service direct to NNUH site
- Free 24-hours confidential counselling support
- On-site Nursery
- On-site cafes offering staff discounts
- Support in career development
- Flexible staff bank
- Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics
- To provide a comprehensive range of secretarial, clerical & administrative functions.
- To keep up to date with related technology to ensure maximal efficiency is achieved and systems are both modern and streamlined.
- To produce accurate letters, minutes and reports and presentations as required.
- To manage electronic diary schedules for the Operations Director and Operational Manager, liaising with other Divisional/Corporate PA’s as required.
- To ensure robust systems are in place for efficient filing and secure storage of relevant documentation.
- To open, date stamp and prioritise the distribution of mail
- To set up & maintain a range of electronic databases to assist the Operations Director and Operations Manager in the preparation of reports.

Please see the attached job description for full details.



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