Pharmacy Homecare Purchasing Support Officer

3 days ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

**Job overview**:
Nottingham University Hospitals NHS Trust is currently has an exciting opportunity for a Pharmacy Homecare Purchasing Support Officer to work within our Medicines Homecare team. You will work closely alongside a team of experienced technical, professional and homecare administration, staff to maintain and develop a high standard of Medicines Homecare to patients with often long term and complex conditions who receive their medication at home.

You need to be highly competent in purchasing or financial processing tasks, with a meticulous eye for detail, and able to turn round large volumes of work accurately to tight deadlines. Experience of working in a busy financial environment is ideal.

**Main duties of the job**:
The post holder’s primary focus will be to support the financial and business

Medicines homecare can be described as the dispensing and delivery of ongoing medicine supplies by a THIRD party homecare provider. All services are initiated by the hospital, delivered direct to the patients home with their consent. This improves patient care, gives them a choice of their clinical treatment, most find it a lot more convenient

**Working for our organisation**:
The Pharmacy homecare team sits within the wider Pharmacy Medicines Finance Team. We are a friendly, hard-working team who are an important part of the hospital Pharmacy department. This post is ideal if you are keen to develop your pharmacy career in a varied challenging environment. We are dedicated to helping you to develop your talent, and training and development opportunities tailored to you will be provided in this role.

Nottingham University Hospitals NHS Trust has a national and international reputation for many of its specialist services and expertise including stroke, renal, neurosciences, cancer services and trauma. We are also at the forefront of many research programmes and new surgical procedures. As a teaching Trust we have a strong relationship with our colleagues at the University of Nottingham and other universities across the East Midlands

**Detailed job description and main responsibilities**:
KEY JOB RESPONSIBILITIES

To be part of the Pharmacy Medicines Finance team in providing financial,
performance and business management services to the Department.

Develop and maintain appropriate systems and processes for recording and monitoring homecare expenditure across all campuses, working with other Homecare Officers, Finance and Directorate staff and the Chief Technician Medicines Homecare. Further develop these and existing homecare systems and processes to improve efficiency where possible and facilitate suitable reporting.

Co-ordinate processing of all drug homecare treatments across NUH, maintaining a database of patient details, hospital numbers, drugs and treatments.

Reconcile patient details on the homecare database to hospital numbers on invoices, and notify the homecare company if information is incorrect to enable them to correct their records.

Accurately record the relevant invoice details on delivery notes, and prescriptions where supplied, checking information and signature, and check that goods charged for have been delivered, prior to separating the documents for processing and faxing to homecare companies.

Check consolidated invoices against the monthly spreadsheet provided by the pharmacist. Keep a record of prescription numbers against patient details, update database with patient names and hospital numbers, adding new patients when necessary.

Investigate discrepancies with relevant pharmacists, technicians and homecare companies to resolve complex queries and obtain credits where charges are incorrect.

Raise timely orders on the Pharmacy computer system when invoices have been checked.

Process invoices on the Pharmacy computer system, checking prices and contract details, ensuring compliance with the Trust’s Better Payments policy. Where discrepancies are found, refer these to the Chief Technician Medicines Homecare and then liaise with relevant homecare companies to resolve.

Check invoices against the invoice summary sheet on the Pharmacy computer system and copy prescriptions to ensure correct details have been entered.

Ensure orders are raised, goods booked in, invoices are processed and drugs booked out to appropriate cost centres on a daily/weekly basis within the same calendar month to ensure accurate matching of finance reports and accurate stock levels.

Book out homecare drugs on the Pharmacy computer system to monthly cost centres or to patient codes, on a daily/weekly basis and to meet month end deadlines.

Check account statements from homecare companies and reconcile invoices from the Pharmacy computer system to the statements. Check invoices on the Finance system and liaise with NUH Finance Department when necessary to ensure invoices are paid promptly.

Check and reconcile monthly invoice listing reports received from homecare companies. Update hospital num

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