Pharmacy Homecare and Purchasing Support Assistant

6 months ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Nottingham University Hospitals NHS Trust is currently has an exciting opportunity for a Pharmacy Homecare and Purchasing Support Officer to work within our Medicines Homecare and Purchasing team.

You will work closely alongside a team of experienced technical, professional, homecare and purchasing administration staff to maintain and develop a high standard of financial performance to the Departments.

You need to have experience in purchasing or financial processing tasks, with a meticulous eye for detail, and able to turn round large volumes of work accurately to tight deadlines. Experience of working in a busy financial environment is ideal.

The post holder’s primary focus will be to support the financial and business management of the Pharmacy Department and of the Trust as a whole by providing general finance and business support to the NUH Pharmacy Homecare & Purchasing team. The role incorporates Trust-wide processing, and therefore the post holder will be required to work at QMC, City and Treatment Centre Homecare and purchasing offices.

The Pharmacy homecare and Purchasing teams sit within the wider Pharmacy Medicines Finance Team. We are a friendly, hard-working team who are an important part of the hospital Pharmacy department. This post is ideal if you are keen to develop your pharmacy career in a varied challenging environment. We are dedicated to helping you to develop your talent, and training and development opportunities tailored to you will be provided in this role.

Nottingham University Hospitals NHS Trust has a national and international reputation for many of its specialist services and expertise including stroke, renal, neurosciences, cancer services and trauma. We are also at the forefront of many research programmes and new surgical procedures. As a teaching Trust we have a strong relationship with our colleagues at the University of Nottingham and other universities across the East Midlands

To be part of the Pharmacy Medicines Finance team and assist in providing financial, performance and business management services to the Department.

Receive purchase invoices, dating and filing appropriately.

Accurately record the relevant invoice details on delivery notes, (invoice number, date and cost) checking information and signature, and check that goods charged for have been delivered, prior to separating the documents for processing.

Ensure that all necessary paperwork is filed in a timely and orderly manner to allow swift and easy retrieval of records.

Maintain relevant computerised records and other financial documentation, complying with audit requirements.

Pass a designated section of invoices for payment via the Pharmacy computer system, checking for accuracy of supply, price, VAT and settlement discounts

Check any discrepancies from the expected price by checking contract information, the local agreement file, price lists and other sources. Refer queries to the Purchasing Manager/Deputy or Senior Pharmacy Homecare Business Officer.

Check monthly statements and chase any outstanding invoices.

Assist with investigating discrepancies with relevant pharmacists, technicians and homecare companies to resolve simple queries and obtain credits where charges are incorrect.

To assist in receiving goods onto the Pharmacy computer system then file the delivery notes appropriately.

Provide cover for homecare and purchasing staff in their absence, as dictated by need and determined by the Advanced Technician Medicines Homecare or Pharmacy Purchasing Manager/Deputy. Work closely with the Homecare and Purchasing Officers to ensure that cover is arranged and workload processed in a timely and organised manner.

When required, assist with the processing of pharmaceutical invoices and credits.

Ensure segregation of the ordering, receiving, invoicing and payment of specific orders whilst performing these duties.

Ensure confidentiality is maintained at all times, for example concerning issues of business sensitivity, personnel information and patient confidentiality.

Organise and plan workload to ensure the integrity and timeliness of financial data, and to ensure both financial and operational deadlines are met, liaising with the Pharmacy Purchasing Manager/Deputy, Homecare Leadership team, Homecare and Purchasing Support Officers and Business Support Assistants.

Undertake relevant administrative duties as necessary, including telephone answering, photocopying, maintenance of accurate filing systems and dating/distribution of Stores mail.

Follow procedures for the processing of financial paperwork.

Participate in Team meetings to identify and resolve problems and suggest potential improvements to business systems and processes, supporting improvements where required.

Undertake any other duties applicable to the grade/post as required.

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