Personal Assistant

5 months ago

East Kilbride, United Kingdom Target Healthcare Limited Full time

The **Target Healthcare Group** is a niche pharmaceutical developer, manufacturer and supplier to the retail pharmacy, hospital, pharmaceutical wholesaler, and homecare markets.

We offer an unrivalled product range, backed by expert knowledge and exceptional customer service. Throughout the UK the Group employs over 500 staff including pharmacists, skilled technicians, HR, IT, and customer services staff.

**_Due to our continued growth, we are looking for a experienced, highly profession PA to join our team._**

**The role**: We are looking for a Personal Assistant to provide high quality administrative assistance to the Managing Director, wider Directorate, and the management team.

**As a PA to Directorate your responsibilities will include, though will not be limited to**:

- Completing any CAPA assigned to you within the specified timeframe.
- Completing and correcting GDP documents as per procedure to maintain data integrity.
- First point of contact for any inbound enquiries to the Managing Director or wider Directorate.
- Managing the Directorates’ diary and appointments.
- Preparing and/or drafting correspondence for the Directorate, as required.
- Carrying out a range of administrative tasks, including photocopying, filing and making travel arrangements.
- Managing electronic and paper-based filing systems.
- Organising internal and external meetings and teleconferences.
- Preparing agendas for internal and external meetings.
- Coordinating and collating reports for Board and management meetings.
- Attending and contributing to meetings on the Directorates’ behalf.
- Decision-making and acting on behalf of the Directorate within agreed parameters.
- Undertaking projects from time-to-time on behalf of the Directorate, e.g., organisation of events.

**As with all Group employees, you'll also be asked to**:

- Ensure the work you do is of a high standard and that Group procedures and policies are followed.
- Act as an ambassador for the business, presenting the Group in a positive way with clients, customers and colleagues.
- Work flexibly and efficiently to meet customer needs, whilst maintaining the highest possible professional standards.
- Maintain confidentiality and security at all times.

**To be successful in this role, you must be able to demonstrate**:

- Previous experience in a similar role is essential.
- The ability to work at pace on multiple projects.
- A high degree of integrity and confidentiality.
- IT literatacy, proficiency in Microsoft Office Applications.
- Excellent communication skills.
- High levels of organised.

**_Hours of work for this role are 40 hours per week, Monday - Friday._

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