Administrative Assistant

5 months ago


London, United Kingdom Where You At Ltd Full time

Where You At is looking for a highly organised, detail orientated and enthusiastic administrative assistant to assist a dynamic CEO, manage scheduling and support efficient office operations. This is an exciting opportunity for someone deeply passionate about creating structure and organisation, with an interest in the world of start-ups. If you have a strong ability to multitask, excellent communication skills, and enjoy working in a fast-paced environment then we would love to hear from you.

Where You At (WYA) is an award-winning female-led app seeking to improve and elevate the nightlife, festival and event experience. Backed by the Night-time Industries association, Where You At is the first data-enabled, venue mapping app, which allows users to locate their friends and stay connected in venues and festivals, even in areas with no internet connection, phone signal, or WIFI; powered by Bluetooth.

Your Role
Assistant to the CEO: Support diary management, meeting scheduling and task prioritisation.
Office administration: Support wider team with ad hoc tasks, own filing and administrative systems and ensure that office is kept in good order.

Assistant to CEO:

- Manage personal and professional diary of CEO
- Schedule meetings, co-ordinating with wider team and balancing priorities
- Assist in managing task & to-do lists
- Draft, review and send communications on behalf of CEO as necessary

Team support:

- Book travel arrangements as needed
- Arrange meeting rooms within office building, keep detailed meeting notes as required
- Monitor and assist in organisation of wider team calendars, own scheduling of team meetings and events
- Maintain, organize and order general office and marketing supplies, including paper, pens, ink/toner, etc., to ensure teams have everything they need to succeed

Administrative support:

- Own Google Drive filing system, following established protocols; cleanse and tidy internal clerical systems as needed
- Assist in the maintenance of accurate and up-to-date client records

**Must Haves**
- 2+ previous years experience as an executive, office or administrative assistant, or in related roles
- Structured, organised and detail-orientated approach
- Desire to be proactive and create a positive experience for others
- Fluency in English
- Excellent digital skills, highly experienced in use of Google Suite
- Must be based in London & willing to travel as needed; we follow a predominantly in-person working pattern (based in Farringdon) with some hybridity and flexibility

**Nice-to-haves**
- Any experience with CRM systems
- Experience in world of start-ups, apps & SaaS
- Passion for/interest in the events & nightlife sector
- UK driving licence
- Fluency in additional languages, particularly Spanish

**Job Types**: Full-time, Permanent

**Salary**: £20,000.00-£25,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Discounted or free food
- Employee mentoring programme
- Employee stock ownership plan
- Employee stock purchase plan
- Sick pay
- Work from home

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative: 1 year (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work authorisation:

- United Kingdom (required)

Ability to Commute:

- London (required)

Work Location: In person

Reference ID: Administrative Assistant



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