Corporate Assistant

3 weeks ago

Dundee, United Kingdom Scottish Government Full time

Overview:
**This is an excellent opportunity for you to become a Corporate Assistant with the Office of the Scottish Charity Regulator.**

This is a flexible customer focussed role, which is critical to ensuring that OSCR internal and external stakeholders receive the support they need to operate effectively, and have a positive experience when interacting with us. In addition, the Corporate Assistant will help ensure that OSCR meets a variety of external and internal service standard targets, working with and supporting colleagues to deliver this.

You will be part of the Finance, Governance and Business Team and will be managed by the Office and Records Team Leader.

OSCR is the independent regulator and registrar for Scottish charities. We are a Non Ministerial Department which means that although we are employed a Scottish Government employees we answer to a Board of non-executive directors who are independent of government. The Board is responsible for OSCR’s strategy and future direction, oversight and governance and is supported by approximately 50 staff.

**Our office is based in Dundee, and we offer a hybrid work-style allowing staff to work remotely on the understanding that they are able to attend their contractual work at least 2 days per week. Due to the specific nature of this role, we require at least one of the corporate assistants (team of two) to be in the office each day of the week (Mon - Fri) with the expectation of 5 days cover during the holidays.**

**Responsibilities**:

- Daily receipt, scanning, redaction and allocation of incoming mail and preparation and issue of outgoing mail. Scanning and redaction of charity accounts and attaching to Online system, for publication on the Register.
- Raise purchase orders and receipt invoices for payment on the purchasing system, to ensure OSCR meets the supplier payment deadlines committed to by the Scottish Government. Ensuring invoices are approved by a budget holder prior to processing, and logged appropriately in our records management system.
- Maintain the booking system for OSCR meeting rooms and ensure that accommodation is configured appropriately including ordering and providing catering as required and setting up the appropriate equipment. Collect visitors from reception, and clear all rooms post meeting.
- Arrange travel tickets, vehicle hire, accommodation and external meeting spaces for colleagues and events. In addition to, monitoring the supply of office essentials such as stationery, ordering additional supplies as necessary. Purchase low value goods as requested by colleagues on an ad hoc basis.
- Support the Office and Records Manager through the collation, interpretation and recording of environmental data, including the annual emissions return which is submitted to the Scottish Government.
- In line with organisational priorities and needs, work as part of a flexible administrative team to perform other tasks and take part in specific projects as required.

**Competencies**

Self-Awareness

Team Work

Customer Service

Communications and Engagement

Essential Criteria & Qualifications:
1. Provide an example that demonstrates your ability to self-manage and prioritise workloads to ensure deadlines are met.

2. Describe a time when you have demonstrated good communication and social skills whilst engaging with colleagues at different levels within an organisation.

4. Provide an example of your ability to work as part of a team, working flexibly and dealing confidently with change.

**Qualifications**

No specific qualifications required for this post.

**Provisional Interview Dates**
To be confirmed.

**Additional Information**

**How To Apply**

For further information on this vacancy please download and review the “Person Specification” which you will find below.

Person Specification Band A

**The Scottish Government is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via**

**As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.**

**Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.

  • Corporate Application Analyst

    3 weeks ago

    Dundee, United Kingdom Abertay University Full time

    Job descriptionAbertay is a modern university with a global outlook, rooted in its local and national communities. We have made our mark with high quality, well-directed teaching and research, and a stimulating and enriching experience for our students.IT Services is a friendly, vibrant and fast-moving department with a focus on delivering excellent customer...

  • Corporate Application Analyst

    1 month ago

    Dundee, United Kingdom Abertay University Full time

    Job descriptionAbertay is a modern university with a global outlook, rooted in its local and national communities. We have made our mark with high quality, well-directed teaching and research, and a stimulating and enriching experience for our students.IT Services is a friendly, vibrant and fast-moving department with a focus on delivering excellent customer...

  • Corporate Tax Semi Senior/senior

    6 days ago

    Dundee, United Kingdom Crowe Watson Recruitment Full time

    Are you an astute and driven individual with a passion for corporate tax? Crowe Watson Recruitment is delighted to collaborate with a prestigious firm of Chartered Accountants in Dundee, to seek out a standout Corporate Tax Semi Senior/Senior. This is an opportunity for you to step into an integral role within a thriving firm known for its dedication to...

  • Corporate Security Officer/receptionist

    2 weeks ago

    Dundee, United Kingdom ABM Full time

    **Description**: **JOB TITLE: Corporate security officer/receptionist** **LOCATION: Dundee, Office** **SHIFT PATTERN: 4 on 4 off** **WORKING HOURS: 42 hours per week** **PAY RATE: £12.00 per hour** **Main Duties & Responsibilities**: This is a permanent contract, SIA licence required. This is for a prestigious client in a corporate environment. We are...

  • Procurement Assistant

    3 weeks ago

    Dundee, Dundee City, United Kingdom Dundee City Council Full time

    Job DescriptionWorking in a hybrid style, based at home and Dundee House, you will work full time, 37 hours per week. If you have any queries regarding this vacancy, please contact Julie Thompson, Corporate Procurement Manager on or email RequirementsYou will have an SVQ3/HNC, or equivalent, in a relevant subject area, or relevant working...

  • Procurement Assistant

    2 months ago

    Dundee, Dundee City, United Kingdom Dundee City Council Full time

    Job DescriptionWorking in a hybrid style, based at home and Dundee House, you will work full time, 37 hours per week. If you have any queries regarding this vacancy, please contact Julie Thompson, Corporate Procurement Manager on or email RequirementsYou will have an SVQ3/HNC, or equivalent, in a relevant subject area, or relevant working...

  • Corporate Security Officer/Receptionist

    4 days ago

    Dundee, United Kingdom Abm Full time

    JOB TITLE: Corporate security officer/receptionistLOCATION: Dundee, Office SHIFT PATTERN: 4 on 4 offWORKING HOURS: 42 hours per weekPAY RATE: £13/10 per hourMain Duties & Responsibilities: This is a permanent contract, SIA licence required. This is for a prestigious client in a corporate environment. We are looking to appoint a proactive Security Officer...

  • Corporate Security Officer/Receptionist

    3 days ago

    Dundee, United Kingdom ABM Full time

    JOB TITLE: Corporate security officer/receptionistLOCATION: Dundee, Office SHIFT PATTERN: 4 on 4 offWORKING HOURS: 42 hours per weekPAY RATE: £13/10 per hourMain Duties & Responsibilities: This is a permanent contract, SIA licence required. This is for a prestigious client in a corporate environment. We are looking to appoint a proactive Security Officer...

  • Corporate Communications Officer

    3 weeks ago

    Dundee, United Kingdom Social Security Scotland Full time

    Overview: This is an exciting opportunity to join the busy, friendly Communications and Marketing team at Social Security Scotland, an Executive Agency of the Scottish Government. This role is part of the Corporate Communications Team. Social Security Scotland delivers benefits for people across Scotland on low incomes, disabled people, carers, young people...

  • Corporate Communications Officer

    3 weeks ago

    Dundee, United Kingdom Social Security Scotland Full time

    Overview: This is an exciting opportunity to join the busy, friendly Communications and Marketing team at Social Security Scotland, an Executive Agency of the Scottish Government. This role is part of the Corporate Communications Team. Social Security Scotland delivers benefits for people across Scotland on low incomes, disabled people, carers, young people...

  • Payroll Assistant

    2 weeks ago

    Dundee, United Kingdom Blue Arrow Full time

    Our Public Sector Client in Dundee is looking to hire a temporary payroll assistant for a 9 month contract, with the potential for a further extension. This is a Payroll assistant role, reporting to the Senior HR Adviser. The role holder will be responsible for supporting the payroll provision and HR transactional processes in a shared service team that...

  • Management Accounts Assistant

    3 weeks ago

    Dundee, United Kingdom Abertay University Full time

    Abertay is a modern university with a global outlook, rooted in its local and national communities. We have made our mark with high quality, well-directed teaching and research, and a stimulating and enriching experience for our students. The Finance, Infrastructure and Corporate Services is a new directorate, following a consultation to streamline its...

  • Personal Assistant

    3 weeks ago

    Dundee, United Kingdom NHS Scotland Full time

    Working as part of the Chief Executive’s Department you will provide a professional, efficient and comprehensive personal assistant and administrative support service within the Corporate Secretariat Team. You will be responsible for managing the multiple demands of the post with clarity and skill to ensure that results are achieved to a high standard and...

  • Payroll Assistant

    2 weeks ago

    Dundee, United Kingdom Blue Arrow Full time

    Our Public Sector Client in Dundee is looking to hire a temporary payroll assistant for a 9 month contract, with the potential for a further extension. This is a Payroll assistant role, reporting to the Senior HR Adviser. The role holder will be responsible for supporting the payroll provision and HR transactional processes in a shared service team that...

  • Payroll Assistant

    2 weeks ago

    Dundee, United Kingdom Blue Arrow Ltd. Aberdeen Full time

    Our Public Sector Client in Dundee is looking to hire a temporary payroll assistant for a 9 month contract, with the potential for a further extension. This is a Payroll assistant role, reporting to the Senior HR Adviser. The role holder will be responsible for supporting the payroll provision and HR transactional processes in a shared service team that...

  • Payroll Assistant

    2 weeks ago

    Dundee, United Kingdom Blue Arrow Full time

    Our Public Sector Client in Dundee is looking to hire a temporary payroll assistant for a 9 month contract, with the potential for a further extension. This is a Payroll assistant role, reporting to the Senior HR Adviser. The role holder will be responsible for supporting the payroll provision and HR transactional processes in a shared service team that...

  • Payroll Assistant

    5 days ago

    Dundee, Dundee City, United Kingdom Blue Arrow Full time

    Our Public Sector Client in Dundee is looking to hire a temporary payroll assistant for a 9 month contract, with the potential for a further extension.This is a Payroll assistant role, reporting to the Senior HR Adviser. The role holder will be responsible for supporting the payroll provision and HR transactional processes in a shared service team that...

  • Payroll Assistant

    5 days ago

    Dundee, Dundee City, United Kingdom Blue Arrow Full time

    Our Public Sector Client in Dundee is looking to hire a temporary payroll assistant for a 9 month contract, with the potential for a further extension.This is a Payroll assistant role, reporting to the Senior HR Adviser. The role holder will be responsible for supporting the payroll provision and HR transactional processes in a shared service team that...

  • Administrative Assistant

    3 weeks ago

    Dundee, United Kingdom NCR Full time

    About NCR NCR Corporation (NYSE: NCR) is a leader in transforming, connecting and running technology platforms for self-directed banking, stores and restaurants. NCR is headquartered in Atlanta, Ga., with 38,000 employees globally. NCR is a trademark of NCR Corporation in the United States and other countries. Administrative Assistant to the Executive...

  • Student Recruitment and Admissions Assistant

    2 weeks ago

    Dundee, United Kingdom Abertay University Full time

    Abertay is a modern university with a global outlook, rooted in its local and national communities. We have made our mark with high quality, well-directed teaching and research, and a stimulating and enriching experience for our students. This role sits within the Student Recruitment team of the External and Corporate Relations Service, which leads the...