Personal Assistant to Director of National Charity

3 weeks ago


Hereford, United Kingdom LOOK UK Full time

**Personal Assistant to Director of National Charity**

**23hrs/week minimum across 4 days, as part of a job share (extra hours may be available)**

**£18/hr on a self-employed basis**

**Hereford**

Closing Date**:12noon, Friday 24thMarch 2023**

A Personal Assistant is required to support a Director of a National Charity: LOOK UK. The Director is registered blind and you will be aiding the Director in all aspects of her job.

LOOK supports young visually impaired people to thrive and these are exciting times, as our important charity is growing. We require a dynamic and motivated person to join our team. You will have excellent organisational and interpersonal skills - evidenced by experience.

Key Responsibilities:

- Provide full PA support to the Director
- Provide support in all visual tasks
- Help undertake research, particularly internet research, summarise relevant policies and reports
- Support Director with networking at events
- Attend and minute all meetings with director.
- Have use of a car, drive and accompany the Director to meetings and events
- Keep abreast of activity on the charity’s social media channels and website, posting on behalf of director when asked
- Supporting the Director to review the charities policies and procedures and financial procedures
- Manage hospitality when Look is hosting external organisations and professionals.
- To make effective use of Directors time by booking venues, organising guest lists and travel arrangements
- Support the Director, prepare training and conference materials such as PowerPoint presentations
- Build and maintain professional relationships with internal/external stake holders and our members
- Exercise a high degree of discretion and confidentiality at all times and when dealing with privileged information and highly sensitive issues.

This is not a comprehensive list and often you will be asked to administer and/or contribute to wider projects - strategic, financial, fundraising, HR and office administration to support the Look team.
- Excellent communication and interpersonal skills;
- Well organised, able to take the initiative, be proactive and self-motivated;
- IT savvy and competent with word processing packages;
- Have a clean driving licence, business insurance and use of a car
- Support with strategic overview of organisation and the implementation of the business plan.
- Experience of being on a team organising and running events
- Experience of project co-ordination or management
- Experience of working in an area where a high level of confidentiality is required
- High levels of initiative and proactivity, good level of general education (including grammar and spelling) and attention to detail
- Planning, organising and prioritisation skills, and production of high quality work
- Confidence and drive with an approachable and enthusiastic manner
- A motivated team player
- A high level of empathy, sensitivity and an open heart and mind
- Energetic and able to stay calm and resilient under pressure
- Open, honest with a good sense of humour and a willingness to support another human being

The following is desired but not essential:

- Knowledge of the issues faced by disabled people and their families
- Working in the third sector
- Proven experience supporting an Exec Director in a Senior PA/Secretarial role
- Video editing skills
- Experience of working with Disabled people, children and young people.

This is an excellent chance to join a growing national charity.

**Job Types**: Part-time, Freelance
Part-time hours: 23 per week

**Salary**: £18.00 per hour

**Benefits**:

- Flexitime
- Work from home

Schedule:

- Flexitime
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Hereford: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 24/03/2023
Expected start date: 03/04/2023

Flextime



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