Corporate Support Officer

1 week ago


Swansea, United Kingdom Independent Monitoring Authority Full time

**Details**:
**Reference number**:

- 347653**Salary**:

- £27,223 - £28,613- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer- IMA EO**Contract type**:

- Permanent**Type of role**:

- Commercial
- Finance
- Procurement and Contracts Management**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at Civic Centre, Oystermouth Road, Swansea, SA1 3SNAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Purpose of the role**

Reporting to the Senior Finance Manager (SFM), You will be responsible for supporting procurement, and contract activity across the IMA (INDEPENDENT MONITORING AUTHORITY) in accordance with commercial and procurement policies and procedures. You will engage with a wide range of stakeholders, including senior stakeholders and will provide expertise on procurement activity. A key aspect of this role is to ensure the IMAs compliance within procurement, Government Spend Controls and Managing Public Money.

**Position within the Organisation**

SCS Director of Governance and Corporate Services (DGCS)

G6 Head of Corporate Services (HoCS)

SEO Senior Finance Manager (SFM)

EO Finance and Procurement Support Officer

**What will you be doing?**

Monitor procurement activity. Resolve issues with invoice holds errors and payment delays using data available on a weekly basis. Report on procurement SLAs in line with objectives. Track internal purchase to pay activity. Support the business with all procurement related activity, including policy and procedure guidance. Effectively communicate with stakeholders, including MoJ Finance Business Partners, Transaction Team, Executive Team.

**Policy and Guidance.** Ensure relevant updates are included in business guidance and process maps. Ensure that information relating to policy is communicated to all staff and fed into policy reviews. Contribute suggestions to improve the engagement and understanding of available guidance.

**Audit and Information Management.** Maintain financial records in line with organisational policy and procedures. Suggest and improve approaches to the management of financial information within the IMA. Support the SFM by liaising with, and providing evidence to, audit stakeholders such as Government Internal Audit Agency (GIAA) and National Audit Office (NAO).

**Financial Assurance.** Provide assurance and recommendations that support the IMA approach to Managing Public Money, specifically contributing to the Management Assurance Statement, Risk Registers and the IMA Annual Report and Accounts.

**Financial Compliance.** Develop and report on the IMA financial compliance ensuring we meet Cabinet Office Spend Controls and the effective use of Managing Public Money. Suggest and implement process changes that support compliance, and the IMA aims around continuous improvement.

**SME (Subject Matter Expert) for Contract Management Framework (CMF).** Lead functional meetings with MoJ stakeholders, report to HoCS and SFM on items due for review. Review and monitor performance data relating to contracts and suppliers. Manage the Commercial Continuous Improvement Assessment Framework (CCIAF), ensuring IMA continuously improves against the assessment and any remedial actions for compliance are addressed to both quality and schedule requirements. Develop cyclical reporting of CMF to Executive Team (ET) and Board with support from SFM and HoCS. Manage the planning and execution of all post-implementation, boundary and exit reviews for IMA contracts.

**Commercial and Tender Support.** Provide widespread support to teams with the preparation of business cases, specifications, tender documents, and evaluation of tenders.

**Finance and Accounting activity.** Provide support and guidance to budget holders in relation to forecast activity (using knowledge and skills which support the commercial, contract and procurement activity). Provide support to the MoJ FBP in relation to transaction reporting on a monthly basis. Run internal expense audits and report monthly to SFM, escalating any issues in line with the relevant policy. Act as deputy to SFM during times of absence with support from HoCS.

**Contact with others**:
**Internal.** Budget holders, forecast managers, Heads of Department, Senior Finance Manager

**External.** Finance Business Partner, commercial support, Transaction Team, Supplier Support Team, Shared Services providers, Suppliers.

The duties/responsibilities listed above describe the post and are not intended to be exhaustive. The Job Holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

All posts within the IMA operate as a flexible resource to ensure the requirements of the business are met and as such the post ho



  • Swansea, United Kingdom Independent Monitoring Authority Full time

    **Details**: **Reference number**: - 310252**Salary**: - £25,827 - £27,170- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Executive Officer- Band D**Contract type**: - Permanent**Type of role**: - Health and Safety - Procurement and Contracts Management - Other**Working pattern**: - Flexible working, Full-time,...

  • Corporate Support Officer

    Found in: beBee S GB - 3 weeks ago


    Swansea, United Kingdom Independent Monitoring Authority Full time

    Purpose of the role Reporting to the Senior Finance Manager (SFM), You will be responsible for supporting procurement, and contract activity across the IMA (INDEPENDENT MONITORING AUTHORITY) in accordance with commercial and procurement policies and procedures. You will engage with a wide range of stakeholders, including senior stakeholders...


  • Swansea, United Kingdom Mumbles Community Council Full time

    **Committee Support Officer** **Salary: SCP Points 7-12 (£22,369 - £24,496 pro-rata)** **Hours**: 18.5 Hours per week (Worked flexibly with the requirement to support evening meetings and to be present in the office, on designated day/s). **Reporting to**:The Clerk **Location**: Mumbles Community Council office at Ostreme, Mumbles, occasional off-site...


  • Swansea, United Kingdom Swansea Council Full time

    £23,500 - £23,893 per year. The opportunity has arisen for us to advertise for a Business Support Officer within our Family Centre, in Child & Family Services. **Post title**: Business Support Officer **Post number**: SS.63902-V2 **Salary**: £23,500 - £23,893 per year **Directorate/department**: Social Services **Further information**: This exciting,...


  • Swansea, United Kingdom Swansea Council Full time

    £27,852 - £31,099 pro rata per year. This is great opportunity to work in a dynamic and rewarding role in a community location/setting. This is a temporary part time position working two days per week until 31 March 2024. **Post title**: Engagement and Support Officer **Post number**: SS.66747-V1 **Salary**: £27,852 - £31,099 pro rata per...


  • Swansea, United Kingdom Swansea Council Full time

    £ 23,500 - £23,893 per year The opportunity has arisen for us to advertise for a Business Support Officer within Integrated Hub Services in Social Services, to support the Homecare Service. This is a permanent, full time 37 hour post. **Post title**: Business Support Officer **Post number**: SS.0672-V2 **Salary**: £ 23,500-£23,893 per...

  • Education & Training Support Officer

    Found in: Talent UK C2 - 2 weeks ago


    Swansea, United Kingdom Welsh Ambulance Services Full time

    Job overviewPLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF EMPLOYED BY THE WALES AMBULANCE SERVICE TRUST AT THIS TIME.THIS POST IS A SECONDMENT FOR 9 MONTHS DUE TO MEETING THE NEEDS OF THE SERVICE.The post holder will provide comprehensive business and confidential administrative and corporate support to the Education and Training team within...


  • Swansea, United Kingdom Swansea Council Full time

    £22,369 - £23,194 per year. This is a temporary post until the 31st March 2024 within the Welfare Rights Team of the Tackling Poverty Unit. **Post title**: Project Support Officer **Post number**: SS.67001 **Salary**:£22,369 - £23,194 per year **Directorate/department**: Social Services **Closing date**: 11.59pm, 13 June 2023 **Further...


  • Swansea, United Kingdom Hays Specialist Recruitment Limited Full time

    Role to suit a graduate or an AAT studier... requires high degree of numeracy and excellent Excel skills. Junior Financial Support Officer Full Time and Permanent Swansea £20-25,000 per annum Working for a highly reputable national organisation from their beautifully appointed and well situated offices on the outskirts of Swansea. This role is extremely...


  • Swansea, United Kingdom Swansea Council Full time

    £24,054 - £26,845 per annum. This is an exciting time to join a service area in Swansea Council which is playing a leading role in driving Economic Regeneration in Swansea and the Swansea Bay Region. Following the recent approval of the UK Shared Prosperity Fund the team will be working with local and regional stakeholders to deliver a programme of...


  • Swansea, United Kingdom Swansea Council Full time

    £24,054 - £26,845 per year. Fixed term contract until December 31 2024. Swansea Council's Cultural Services are seeking an Voluntary Sector Support Office to support the projects and programmes of the Culture and Tourism Anchor of the UK Government's Shared Prosperity Fund. This post involves recruiting and training volunteers to increase community...


  • Swansea, United Kingdom Swansea Council Full time

    £27,852 - £31,099 per year. This is a unique role that would appeal to a confident, proactive and multi-skilled individual who could take the initiative to develop and explore it for all its possibilities. **Post title**: Training and Support Officer **Post number**: PL.61700 **Salary**: £27,852 - £31,099 per year **Directorate/department**:...


  • Swansea, United Kingdom Driver and Vehicle Licensing Agency Full time

    **Details**: **Reference number**: - 349533**Salary**: - £28,119**Job grade**: - Executive Officer**Contract type**: - Permanent**Business area**: - DVLA - Strategy, Policy and Communications Directorate**Type of role**: - Communications / Marketing**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs...

  • Contract Support

    1 week ago


    Swansea, United Kingdom CBRE GWS Full time

    **Company Profile** CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48...

  • Contract Support

    24 hours ago


    Swansea, United Kingdom CBRE GWS Full time

    **Company Profile** CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48...

  • Contract Support

    Found in: Whatjobs ES C2 - 6 days ago


    Swansea, United Kingdom Local UK Full time

    Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 100,000 employees and operate in 48...


  • Swansea, United Kingdom Swansea Council Full time

    £24,054 - £26,845 per annum. Temporary contract until 31 December 2024, initially (37 hours). Post is part-funded by the UK Government Shared Prosperity Fund. **Post title**: Economic Regeneration Officer **Post number**:PL.72851 **Salary**: £24,054 - £26,845 **Directorate/department**: Place **Closing date**:11.59pm, 7 July 2023 **Further...


  • Swansea, United Kingdom Ministry of Justice Full time

    **Senior Administrative Officer - 72003** **£23,637 - £29,046** **Swansea**: **Overview of the job** This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices. The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams. The...


  • Swansea, United Kingdom Swansea Bay University Health Board Full time

    An exciting opportunity has arisen within the Care After Death Service at Swansea Bay University Health Board. We welcome applicants from a wide range of diverse backgrounds and are looking for highly motivated, flexible individuals to join our multi-faceted team as a Care After Death Support Officer. Provide support to bereaved families, friends and...

  • Security Officer

    3 days ago


    Swansea, United Kingdom Smart Recruit Online Full time

    **We have an exciting opportunity for an individual looking to work 4 On 4 Off ( Days & Nights). If this is you, we would love to hear from you.** - **4 on 4 off shift pattern**: - **Full Unifrom Provided**: - **Overtime available** **How you will make an impact as a Security Officer**: - Prevent and deter unauthorised access to the site. - Monitor fire...