Event Production Co-ordinator

3 weeks ago

Livingston, United Kingdom 21CC Group Ltd Full time

**Job Role: Event Production Co-ordinator**

We are looking for a keen and ambitious **Event Production Co-ordinator **to join our growing team at 21CC Productions.

**Who We Are**

Founded in 2000, 21CC Group are a fully integrated event management and service delivery company, pioneering in Event Design, Technical Production, AV, Fireworks,
Pyrotechnics & Special Effects across the UK.

The five 21CC Brands, 21CC Events & Design, 21CC Productions, 21CC Hire & Sales,
21CC Fireworks and 21CC Pyro & Effects are closely intertwined, meaning that whilst they can be engaged individually, when used collectively, we can really take events to the next level.

At the heart of everything we do, has always been our team, our vision and our culture, using our unique core values, not only in our service delivery but in our day to day business dealings.

**Outline Job Description**

**Key Tasks/Responsibilities**:

- Event pre-planning, booking crew, sourcing equipment, client and venue correspondence.
- Van hire/Vehicle booking.
- Handling event/display notifications.
- Create and issue Purchase Orders
- Event, crew, vehicle rescheduling.
- Manage and update event information on company CRM system.
- Book travel and accommodation.
- Providing administration support to colleagues and crew when onsite at displays/events.

**As part of your role, you will also**:

- Create and issue customer contracts and invoices.
- Assist the wider team with the delivery of projects, training will be provided as required.
- Assist the Head of Production and wider senior management team with Ad-hoc administrative tasks, as and when required.

**Core Job Stats / Benefits**:

- This is a permanent job role within 21CC Group
- The role is based on 40 hours per week
- Typical working hours will be 8:30am to 5:30pm Monday to Friday (flexible to suit business and personal needs). During busy periods, additional hours may be required, but will be remunerated in the form of time off in Lieu or additional payment.
- Initially you will be based at our office in Houstoun Industrial Estate, Livingston, however this will change to our new premises in Starlaw, Livingston West, once building works are completed, circa. Spring 2023.
- Probation period: 3 months
- Salary: £25k - £28k+ per annum dependant on experience.
- Holidays: 28 days (inclusive of statutory), additional days awarded for long service.
- Pension: You will be added to the company pension following completion of a satisfactory probation period.

**Essential Experience**:

- Experience within the events sector (administrating / co-coordinating / delivering events).
- Information gathering and processing.
- Managing a varied work load, often to tight deadlines.

**Essential Skills Required**:

- Strong Administrator
- The ability to work on multiple projects simultaneously.
- Keen to learn new skills and technical knowledge to be able to work across all areas of the company.

**Additional Notes**:

- Due to the location of our offices, you will need your own transport.
- Holidays may be restricted during peak season.
- This is an office-based role.

**How To Apply**

Please also include the following details:

- Details of two referees (we will only make contact if we make a job offer)
- Your current notice period.

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£28,000.00 per year

**Benefits**:

- Company events
- On-site parking

Schedule:

- Monday to Friday

Supplemental pay types:

- Loyalty bonus
- Yearly bonus

Ability to commute/relocate:

- Livingston: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Events management: 1 year (required)
- Administrative: 1 year (required)

Work Location: One location

Application deadline: 24/02/2023

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