Estates Administrator

6 months ago


Edinburgh, United Kingdom VPZ Full time

**Estates Administrator - VPZ**

**Newbridge**

**Permanent**

**Up to £27K DOE**

**40 hours per week**

We are looking for a Estates Administrator to join our Property and Maintenance team at our Newbridge HQ, Edinburgh.

As the Property Administrator you will support the Property team to achieve their goals for the UK Portfolio of VPZ Stores as it continues to grow and develop.

The company has over 135 leased properties across the UK which provide a large workload with annual events affecting store locations, lease end decisions, dilapidation works, reactive and planned works and statutory compliance works to manage. We are also actively working on new store locations around the UK and therefore the workload and approach of the Property Administrator will be flexible to suit the plans of the department.

The Estates Administrator will work with the Property team to provide an admin function for our sister company Fabrefit which is a joinery manufacturing business.

**Main Responsibilities**:

- Management of Property documentation and data.
- Communication on behalf of the team with Regional Retail Management teams.
- Preparing reports for measurable team workload.
- Preparation of meeting PowerPoint slides for weekly and month board meetings.
- Assisting the Property team with landlord contact where landlord repairs are required to a property.
- Supporting / Assisting the Head of Property.
- Invoice administration in conjunction with the property SLA.
- Providing documentation and data to external consultants where required.
- Sending out tender documentation prepared by the Project Managers to select Contractors to gain competitive pricing.
- Contractor contact to chase for quotes or information on behalf of Project Managers.
- Liaising with Store Staff for Contractor access.
- Monitoring timesheet data from Team Staff.
- Ad hoc duties as required.

**Essential Criteria**:

- 2 years of experience in a similar role within Property Management, Maintenance Contractor, Facilities Service.
- Knowledge of Contract Law, Property Management, Property Maintenance, Construction Methods Experience.
- Previous administration experience, supporting a busy team.
- Adaptable / flexible approach to work with a positive attitude, able to multi-task to meet a variety of challenges.
- Ability to follow instructions and work to deadlines with fine attention to detail.
- Proactive can-do attitude.

**Desirable Criteria**:

- Knowledge of Contract Law and dealing with lease documents and tracking.
- Experience in Contractor Management / regular contact with discussion on repairs and costs.
- Experience dealing with local councils.

**Reward**:

- Company pension scheme
- 28 days holiday entitlement
- Paid breaks
- Up to 50% Staff discount
- Fantastic opportunities for development

**Job Types**: Full-time, Permanent

Pay: Up to £27,000.00 per year

**Benefits**:

- Company pension
- Employee discount
- Free parking
- Referral programme

Schedule:

- Monday to Friday
- No weekends

**Experience**:

- Property Management: 2 years (preferred)

Work Location: In person



  • Edinburgh, United Kingdom FINTEC recruit Full time

    **Job Title**: Estate and Property Administrator **Location**: Edinburgh - city centre **Type**: Temporary for 3 months duration **Full-time** (Monday to Friday, 37 hours per week) - office based **Salary**: £27,000 per annum FINTEC recruit is seeking a skilled and motivated Estate and Property Administrator with experience in estates or property...


  • Edinburgh, Edinburgh, United Kingdom Eden Scott Full time

    About the RoleAs an Administrative Assistant in our Estate Management team, you will be responsible for providing administrative support to our Private Client department. The ideal candidate will have previous experience in estate administration and be able to assist with tasks such as probate and estate planning.The successful candidate will work closely...


  • Edinburgh, United Kingdom Heineken Full time

    **Senior Estates Administrator - HEINEKEN UK** **Function**:Star Pubs **Location**:Edinburgh (Gyle), with occasional travel **Salary**:£24,000 - £30,000 base depending on experience, plus full benefits listed below. **Contract**:9 Months Fixed-Term As the nation’s leading pub, cider and beer company and the name behind a host of brilliant brands,...


  • Edinburgh, Edinburgh, United Kingdom Michael Page (UK) Full time

    Conveyancing Paralegal Job OpportunityWe are looking for a skilled Conveyancing Paralegal to join our team at Michael Page (UK) in a full-time, permanent capacity. The successful candidate will have experience in the administration of executry estates and trusts.About the Role:Prepare and execute documents related to executry estates and trusts, ensuring...


  • Edinburgh, United Kingdom G2 Legal Limited Full time

    Delivering Exceptional Support in Real Estate LawAn esteemed international law firm is seeking an experienced Senior Real Estate Legal Administrator to join its Edinburgh team. This role offers the opportunity to provide proactive and skilled support to a close-knit team of partners and fee earners.

  • Real Estate

    6 months ago


    Edinburgh, United Kingdom Douglas Scott Legal Recruitment Full time

    **Senior Legal Secretary - Real Estate** **Hybrid -Flexi** **Edinburgh** **£25,000 - £32,000 - Experience Dependant** A fantastic, top 50 established Edinburgh firm, known to us as a client for many years are keen to add an experienced Legal Secretary to their already impressive team Real Estate Team. Based in well-equipped Edinburgh offices in an...

  • Night Estate Manager

    1 month ago


    Edinburgh, United Kingdom East of Scotland Full time €50,000

    Job Description Estate Manager (SCO) Maintenance - East of Scotland Contract: Full Time Shift type: Days Care Concern Group is delighted to bring a senior opportunity to market. Due to acquisitions and commissioning projects across the Scotland, we are looking to appoint an Estate Manager who will support and advise the wider group in property...


  • Edinburgh, Edinburgh, United Kingdom Care Concern Group Full time

    Care Concern Group is a leading provider of care services in Scotland. We are currently seeking an experienced Estate Manager to join our team.Job OverviewThe successful candidate will be responsible for maintaining and developing our estate of 24 care homes across Glasgow, Edinburgh, and Stirling. This is a senior role that requires strong leadership...


  • Edinburgh, Edinburgh, United Kingdom Gilson Gray LLP Full time

    Estate Agency Property Manager Job DescriptionWe are looking for an experienced Estate Agency Property Manager to join our team at Gilson Gray LLP. As a key member of our estate agency team, you will be responsible for managing a full caseload of properties, negotiating offers, and delivering exceptional service to clients.About the RoleYou will oversee a...

  • Estate Manager

    1 month ago


    Edinburgh, United Kingdom East of Scotland Full time €50,000

    Job Description Estate Manager (SCO) Maintenance - East of Scotland Contract: Full Time Salary: £50,000 Shift type: Days Care Concern Group is delighted to bring a senior opportunity to market. Due to acquisitions and commissioning projects across the Scotland, we are looking to appoint an Estate Manager who will support and advise the wider group in...

  • Real Estate Paralegal

    2 months ago


    Edinburgh, United Kingdom CV-Library Full time

    To provide transactional support to the Edinburgh Commercial Real Estate team in connection with purchase, sale, lease transactions and ancillary support/admin services. Client Details A leader in their field Description Preparing dispositions and other documents in sale/purchase of commercial real estate transactions. Preparing/checking draft LBTT...

  • Real Estate Paralegal

    3 weeks ago


    Edinburgh, United Kingdom Page Personnel Full time

    To provide transactional support to the Edinburgh Commercial Real Estate team in connection with purchase, sale, lease transactions and ancillary support/admin services. Client Details A leader in their field Description Preparing dispositions and other documents in sale/purchase of commercial real estate transactions. Preparing/checking draft LBTT...


  • City of Edinburgh, United Kingdom Churchill Estates Management Ltd Full time

    Salary: £19,286 per annum, plus excellent benefits Hours: Monday to Friday, 09:00 am to 15:00 pm, 30 hours per week Location: Barnaby Mill, Barnaby Mead, Gillingham, Dorset, SP8 4AD About the role Churchill Estates Management are recruiting for an exceptional Development Manager for our retirement development in Gillingham.We seek someone who loves working...

  • Estate Manager

    2 months ago


    Edinburgh, United Kingdom East of Scotland Full time

    Estate Manager (SCO) Maintenance - East of Scotland Contract: Full Time Salary: £50,000 Shift type: Days Care Concern Group is delighted to bring a senior opportunity to market.Due to acquisitions and commissioning projects across the Scotland, we are looking to appoint an Estate Manager who will support and advise the wider...


  • Edinburgh, Edinburgh, United Kingdom Gilson Gray LLP Full time

    Job Description:We are seeking a highly driven Sales and Marketing Coordinator to join our successful Estate Agency team in Edinburgh or North Berwick office.The ideal candidate will have excellent communication and negotiation skills, with the ability to manage a full caseload of properties on the market for sale.The estimated salary for this role is...

  • Real Estate Paralegal

    4 weeks ago


    Edinburgh, United Kingdom Page Personnel Full time

    To provide transactional support to the Edinburgh Commercial Real Estate team in connection with purchase, sale, lease transactions and ancillary support/admin services.Client DetailsA leader in their field DescriptionPreparing dispositions and other documents in sale/purchase of commercial real estate transactions.Preparing/checking draft LBTT...


  • Edinburgh, Edinburgh, United Kingdom Savills Full time

    About the RoleThe Estate Administrator position at Savills offers an exciting opportunity to join a dynamic team in Edinburgh. With a unique and varied workload, this role requires someone proactive and able to make a difference.This is an administrative support role that will involve co-ordinating team jobs and correspondence, providing administrative...


  • Edinburgh, Edinburgh, United Kingdom Gilson Gray LLP Full time

    Job SummaryWe are seeking a highly skilled Real Estate Sales Specialist to join our team at Gilson Gray LLP. As a key member of our estate agency team, you will be responsible for managing a full caseload of properties, negotiating offers, and delivering exceptional service to clients.About the RoleYou will manage a portfolio of properties on the market for...

  • Mortgage Administrator

    7 months ago


    Edinburgh, United Kingdom PRIMIS Mortgage Network Full time

    Job Profile: **Mortgage Administrator - Edinburgh EH7** **PRIMIS Mortgage Network** are seeking a Full Time experienced **Mortgage Administrator **to join an incredibly highly successful partner firm of PRIMIS Mortgage Network’s Mortgage Advisory operation. The extremely busy and successful firm are based in Edinburgh EH7. The role has become available...

  • Administrator

    6 months ago


    Edinburgh, United Kingdom Pertemps Network Group Full time

    **Administrator**: - 2631005371 Applicants **£12.81 Per Hour** - Full Time**Temporary** **Edinburgh, City of Edinburgh** **Administration** **Job Description**: **Join Our Team as a Business Support Administrator!** **Position**: Business Support Administrator - **Location**: Peffermill Industrial Estate (42 Kings Haugh, Edinburgh, EH16 5UY) -...