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Workplace Services Building Maintenance

2 months ago

Manchester, United Kingdom ITV Jobs Full time

**Workplace Services Building Maintenance Administrator**

**Workplace Services**

**Permanent**

**Office Location: Flexible between Leeds and Manchester + Hybrid**

**Closing Date: Midnight Sunday 12th February**

**Why you should join us**

**We connect with millions of people every day, make content they can't get enough of and reflect and shape the world we live inand we do all this through the power of creativity.**

**We will be a digitally led entertainment and media company that creates and brings brilliant content to audiences, wherever, whenever and however they choose.**

**This role entails**

The Administrator role is to be proactively involved in all PPM planning and reactive work at the Manchester and Leeds sites, ensuring all the administration and site auditing is carried out effectively. They will also manage the subcontractors PPM’s and ensure they are ordered and planned effectively. Once complete they need to allocate to an approved budget PO and receipt to ensure the WPS team has full visibility of all costs incurred.

**Key responsibilities**:

- Using Planet FM, plan and arrange all monthly subcontractor PPM visits ensuring the relevant orders are in place. Liaise with subcontractors for breakdown and reactive call outs.
- Using Planet FM, manage reactive works and help desk issues.
- Give and receive support from the wider WPS teams, in both Manchester and Leeds, with administrative duties/activities when required.
- Raise purchase orders, receipt invoices and track budget spend. Complete payroll for the Leeds and Manchester engineering teams.
- Provide performance reports from Planet FM or similar CAFM (Computer Aided Facility Management) system.
- Escalate subcontract service delivery issues.
- Request PPM compliance documents from sub-contractors for Leeds / Manchester and associated sites and upload to ITV Tracker.
- Order team uniforms and consumables.
- Arrange any training requirements for the teams as and when required and update the Training Matrix.
- Support the Regional Compliance Administrator with the general planned and ad-hoc administrative duties at other ITV locations as and where/when necessary.

**To be considered for this opportunity you will need to demonstrate the Minimum role criteria**:

- Demonstrate an understanding of estate compliance delivery and how it applies to planned engineering within a FM environment
- Previous experience of end to end service delivery in the FM Industry
- Extensive knowledge of Planet FM or similar Computer Aided Facility Management system

**The Key role criteria is as follows**:

- Ideally you will have good analytical skills with numerical data
- Have a commercial Awareness / Approach
- Understand planned engineering within a FM environment
- Flexible approach to working arrangements, and locations, in response to business needs
- Business awareness of how the quality of service delivery can impact on business activities and budget spend.
- Exceptional problem solving and organisational skills
- Flexibility in approach
- Excellent communication skills both written and verbal
- Courteous, helpful and ‘can do’ attitude
- Clearly communicate ideas, plans and priorities to others
- Establish credibility with an intellectually demanding audience

A leader of flexible working in media and entertainment. ITV's Smart Working enables us all to do brilliant work. It's about agreeing how we work together to deliver our More than TV strategy.

We reach millions of people everyday, that’s why having diverse talents and being an organisation where colleagues feel included is crucial to us. We have various networks who celebrate and support our colleagues. We try to embed an inclusive mindset in everything we do.

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