Executive Secretary

**Job title**: Executive Secretary

**Location**: Warton - 3 days on site minimum. We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role

**Salary**: £41,361 - £45,326

**What you’ll be doing**:

- Provide efficient, proactive, responsive and confidential Executive Secretarial support to the Executive Leadership Team, supporting the Europe & International Production and Support Director. This includes scheduling appointments, preparing travel itineraries and arranging accommodation requirements.
- Ensure correct and timely submission of expense claims, obtaining relevant documentation to support each claim
- Co-ordinates and facilitates the successful delivery of Key Events/Conferences/VIP Visits as and when required Support the E&I Leadership Team to comply with its Information Management obligations
-

**Your skills and experiences**:
Essential:

- Strong interpersonal skills, highly collaborative and able to build relationships at all levels within the organisation
- Able to adapt quickly and flexibly to changes in work environments, personnel, and business needs
- Excellent organisational, time and workload management skills, ensuring the best possible use of resources for maximum output
- Strong communication skills, both written and verbal
- Previous Secretarial experience is required

Desirable:

- Confidence to be proactive in implementing a solution
- Strong influencing skills, with the ability to mobilise senior stakeholders using tact and diplomacy Strong MS Office skills
-

**Benefits**:
You’ll receive benefits including a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. You’ll also have access to additional benefits such as flexible working, an employee assistance programme, Cycle2work and employee discounts - you may also be eligible for an annual leave incentive.

**The Europe & International Team**:
As a part of the E&I team, you will have an opportunity to support an executive leadership team of a portfolio business, with multiple markets and products contained within it. The team are both externally facing to the UK, Europe and Middle East, which will require you to be able to adapt your approach and style when dealing with a variety of key stakeholders.

You will be expected to be present on site a minimum of 3 days a week, more if needed. You will be expected to co-ordinate with other PA’s and secretarial support within the E&I MC. Travel maybe be required on an ad-hoc and planned basis.

**Why BAE Systems?**

We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

**Closing Date**: 26th April 2024