Project/ Trainee Administrator

2 weeks ago

Macclesfield, United Kingdom AstraZeneca Full time

**Role Name**: Project/ Trainee Administrator (12 month Secondment / FTC)

**Region**:Macclesfield, UK

**Competitive Benefit & Salary**

**Closing Date**:18th March 2024

At AstraZeneca, we are guided in our work by a strong set of values, and we’re resetting expectations of what a bio-pharmaceutical company can be. By truly following the science, we pioneer new methods, new thinking and bring unexpected teams together. From scientists to sales, lab techs to legal, we’re on a mission to turn ideas into life-changing medicines that transform lives.

We need phenomenal people who share our passion for science and have the drive and determination to meet the unmet needs of patients around the world. If you’re swift to action, confident to lead, willing to collaborate, and curious about what science can do, then you’re our kind of person.

Reporting to the UK SHE Training Manager and working in the FM/SHE Training and Support team that provides an efficient, coordinated, and comprehensive support service to Macclesfield FM and in the areas of business administration, SHE Training and Information and support to elements of the FM/SHE Management Systems.

They will work alongside the UK Operations Training Team to own, plan, co-ordinate and deliver a specific piece of work to implement Macclesfield Facilities Management third party supplier training framework onto the AstraZeneca Learning Management System to ensure adherence to compliance and regulatory training requirements. The role holder will be responsible for the administration of training and events including scheduling, pre and post course work, production of course materials as appropriate etc.

**Key Accountabilities**:

- Working with the UK Operations Training team and key contacts in the FM partner supplier organisations to own, plan and co-ordinate their activities to deliver a specific piece of work to set up and implement a structure for FM supplier employees on the AZ LMS (Cornerstone) to handle their compliance/regulatory training and document reads in alignment with standard approaches and processes, within the delivery timescales required.
- Be responsible for the complete co-ordination of SHE training and events including scheduling, pre and post course work, trainer liaison, production of course materials as appropriate etc
- Creation and set up of sessions/classes required to allow employees to book onto training via Cornerstone
- Ensuring accurate and timely reporting on SHE Training events as required - scheduling and producing reports which managers are unable to access allowing them to supervise the training and compliance data for their teams
- Ensure quality of training meets the required standard and own the quality of external suppliers in line with AstraZeneca standards for owned courses, initiating remedial action if required.
- Provide support as required to the FM/SHE management systems eg. Administration support for audits, maintenance of data
- Adheres to team standardised ways of working and standard working instructions.
- Provide administrative support for FM initiatives where required
- Maintaining spreadsheets, databases and secure records

**Crucial Requirement**:

- Considerable level of administrator experience
- Experience of Learning Management Systems (Cornerstone)
- Experience of working in an office environment and high level of competence using all Microsoft Office packages
- Good planning and interpersonal skills
- Able to demonstrate analytical thinking and able to use judgment in resolving problems and making recommendations, using own initiative
- Shown experience of excellent communication skills and the ability to interact confidentially with others
- Experience in Project Administration (Essential)

**Desirable Requirement**:

- An awareness of working within a GMP/manufacturing and/or pharmaceutical environment industry would be advantageous

**Why AstraZeneca?**

At AstraZeneca, we 're dedicated to being an outstanding Place to Work. Where you are empowered to push the boundaries of science and unleash your daring spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.

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