Project Coordinator

3 days ago

Dorset, United Kingdom Recruit12 Full time

Project Coordinator

Dorset

£30,000 to £45,000

Recruit12 Construction has a fantastic opportunity for an experienced, knowledgeable, and enthusiastic Project Coordinator to join a specialist main contractor.

Working across two departments and reporting to the Pre-Construction Manager & Project Controls Manager you will ensure the efficient running of the projects by effectively, ensuring all aspects of the project have the required drawings, documents, and technical paperwork to maintain project progress.

You will also monitor project progress and provide support where necessary or as directed.

Top three goals
- Ensure all projects run to schedule and work with the Pre-Con Team and Contracts Managers to preempt and avoid problems.
- Ensure all projects have all the documents required and that all are up to date.
- Ensure the Construction Management software is up to date and that all projects are uploading required information for site records.

As a Project Coordinator your responsibilities will include the following:

- Assist the Pre-Con Department (Estimation, Purchasing & Design Management) ensuring that the Project Delivery team has all the information they require.
- Assisting the Project Controls Manager in preparing schedules and ensuring appropriate filing and paperwork.
- Maintain records of all construction dates and project costs.
- Provide the needed documents for all implementations and activities on site.
- Set up, copy, scan, and file documents.
- Create templates.
- Responsible for setting up and implementing processes.
- Ensure all site documentation is available.
- Arrange and coordinate all aspects of the project through various departments.
- Manage requests for documentation.
- File documents in physical and digital records and ensure appropriate storage.
- Review and maintain the records' accuracy, editing where necessary to ensure they are up to date.
- To liaise with and distribute project-related information with all levels of the project team and potentially external parties.
- Manage the processes around documentation within the organization.
- Maintain confidentiality around sensitive documentation.
- Prepare ad-hoc reports on projects when required.
- Provide document control on projects.
- Ensure the Site Managers and Project Managers are completing their weekly reports and uploading them to the Construction Software system.
- Review processes, procedures, and documentation updating when required. This may include but is not restricted to the compilation of financial reports, trend analysis, reviews, housekeeping of project status, etc.
- Attend meetings when required and compile minutes and agendas as required.

To be successful as a Project Coordinator

Key Performance Indicators:

- Monitoring Project Documentation.
- Documents and record keeping of all projects.
- Compare performance across projects.

Qualifications:

- Business Administration qualifications are preferred but not essential.
- Full UK Driving License; preferably clean.

**Experience**:

- Evidence of experience working for a busy project-based employer in a supportive role.
- Experience working for a Project Manager in the construction industry is preferred.
- Familiarity with project management.
- Proven Knowledge and Experience in Electronic Document Management Systems (EDMS)

**Skills**:

- Excellent IT Skills, including but not limited to Microsoft Outlook, Excel, and Word.
- Excellent written, verbal, and presentation skills.
- Exceptional listening and questioning skills.
- Excellent time management and multitasking skills.
- Great numerical and analytical skills.
- Analytical and logical problem-solving skills.
- Innate business acumen.
- Great attention to detail.
- An ability to explain complex information in a clear straightforward manner.
- Excellent communication skills when dealing with various parties.

Recruit12 is a recruitment specialist working within the Construction, Automotive, Aerospace, and World-Class manufacturing sectors.

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