Anaesthetic Coordinator

The Department of Anaesthesia, Pain Management and Critical Care is one of the largest departments in The Hillingdon Hospital, with more than 60 doctors, including 30 Consultants. The department provides anaesthetic services to 4 theatres at the Mount Vernon Treatment Centre and 7 theatres at The Hillingdon Hospital. There is also a busy obstetric unit with its own operating theatre.

The Anaesthetic Department Coordinator will provide comprehensive, confidential, and professional administrative support to the Anaesthetic team, ensuring all work is dealt with promptly and efficiently.

Diary management for lead clinicians and arrangement of departmental meetings.

To assist in the co-ordination of rotas, ensuring cover is found for any rota gaps.

Exercise initiative and carry out duties in such a way to make a direct and positive contribution to the organisation of the work.

Provide an administrative service to the consultant body, with diary management for the lead clinician.

Type meeting minutes, correspondence, and other papers in a timely and accurate manner. Prepare papers for meetings.

Manage the medical staffing rota, accessing systems to assist in the planning of rotas and dealing with complex and often conflicting demands on resources to ensure medical cover is delivered appropriately.

Ensure that rotas and the rota system are updated in a timely manner which in turn ensures the system is “live”.

Liaison with doctors both internally and externally to organise booking their locum shifts. Management of the ‘Patchwork’ locum booking system

To be conversant with the relevant IT systems and packages and, where necessary, create and maintain spreadsheets and databases. Ensuring accurate data entry.

Liaison with the undergraduate team to coordinate medical student placements.

To provide cover/assistance for the Anaesthetic Admin Manager /colleagues as required.

The Hillingdon Hospitals NHS Foundation Trust is the only acute Hospital in the London Borough of Hillingdon and offers a wide range of services including accident and emergency, inpatient care, day surgery, outpatient clinics and maternity services. The Trust’s services at Mount Vernon Hospital include routine day surgery, delivered at a modern treatment centre, a minor injuries unit and outpatient clinics.

The safety and well-being of our patients and of our staff is paramount and we are making urgent improvements to address this - particularly in infection prevention and control. We are making progress and going forward by working in partnership with local GPs, charities,
community services, academic partners, our local authority, neighbouring hospitals and the wider North West London Integrated care system, and ensuring that we listen and work in partnership with our local population. We are absolutely focused on ensuring that our hospitals
provide high quality, safe and compassionate care, while drive forward the building of the new Hillingdon Hospital.

We have over 3,500 members of staff that are proud to care for nearly half a million people, with a vision to be an outstanding provider of healthcare through leading health and academic partnerships, transforming services, to provide the best care where needed.

Please refer to attached Job Description and Person Specification for a full list of role requirements and main responsibilities.