Finance Assistant

3 weeks ago

Colchester, United Kingdom HOLMWOOD HOUSE SCHOOL Full time

**Job Description and Person Specification**

**Job title**: Finance Assistant
**Reporting to**: Head
**Start Date**: ASAP
**Hours**:9.00am - 3.00pm Monday to Friday (flexibility can be discussed)
**Salary**: £14,718 pa Based on 39 weeks.

**Benefits**: Gym membership, Lunches, Parking, Perk Box Subscription

**Purpose of the job**:

- To prepare Purchase orders in a timely Manner and maintain the Purchase ledger function.
- To maintain efficiency in procedures and processes and to ensure first class communication to all customers.
- Working with the Finance Officer to ensure all invoices are accurate and sent in a timely manner to parents.

**Principal Accountabilities**:

- Preparing Purchase orders for all orders within the school, GRN and uploading of
Supplier invoices.
- Placing orders for the school after authorization is approved.
- Booking of transport for Sports fixtures and trips
- Preparing the Monthly supplier payment run for head office
- Answering and resolving any queries from parents concerning school fee invoices.
- Managing the sales ledger, including debtor management and raising of invoices relating to the Fees
- Preparing Sports Hall/Peri Invoices.
- Post all credit card purchases with backing ready for reconciliation.
- Updating the Funding information on the Essex CC Website
- Update and monitor Gas and Electricity spend and usage
- Petty Cash reconciliation - Organization of floats for charity event and Fete
- Ensure the accurate processing of information in line with financial regulations and as agreed by Bellevue Head Office.
- To be part of a team covering the reception desk as and when required.
- To be aware of employee responsibilities for Health & Safety of themselves and others and to work in a safe and secure manner with due care towards the health and safety of oneself, other staff and pupils.
- Every member of staff has a duty to commit to the safeguarding and welfare of all pupils at the school
- To participate in staff programmes for training, in particular safeguarding and Health and Safety
- To be fully aware of and strictly adhere to security procedures of the school regarding keys, ID badges, stock and property
- Any other related and reasonable request from the Head or Deputy Head

**Experience & Qualifications**:

- High level of numeracy and literacy (Essential)
- Experience of working in an accounts environment (Desirable)
- AAT Level 2 or higher (Desirable)
- Customer Service Experience (Desirable)

**Personal Qualities Required**:

- Excellent customer service
- A clear understanding of and commitment to the high level of quality assurance which drives every aspect of the school
- Excellent organisational skills
- Excellent interpersonal skills
- Understanding of the needs for confidentiality in sensitive matters
- High standard of personal dress
- High levels of motivation, commitment, adaptability, energy and enthusiasm
- Ability to communicate effectively
- Ability to listen and understand the views of others
- Ability to think creatively to anticipate and solve problems
- Ability to deal sensitively and discretely with people
- Understand when to seek advice and support
- Work as part of a team, prioritise, organise and manage his/her time effectively
- Work consistently to deadlines

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Any job offer would be conditional upon suitable references and DBS disclosure. The School’s Safeguarding & Child Protection Policy can be found by clicking here.

**How to Apply**
- We require information about all applicants to be presented in a consistent format**:Please do not submit a CV**;
- Complete all sections; do not leave any blanks. Enter N/A if not applicable and provide as much information as possible;
- Continue on a separate sheet if you require more space to complete any section.

**References**

One of your references must be from a current or most recent employer. Neither referee should be a relative or someone you know as a friend.
- Shortlisted applicants are advised that references may be taken up prior to interview. Unless you ask us not to, we will assume it is acceptable to contact your referees at any time.

Holmwood House School is an equal opportunities employer. A copy of the School’s equal opportunities policy is available on request.

**Interviews**

If you are invited to attend an interview you will be required to provide the following:

- Evidence of eligibility to work. For all posts, we are legally obliged to confirm that the appointee is eligible to work in the UK before they start working with us.

**Conditional offer of appointment**
- the enhanced disclosure received from the Disclosure and Barring Service;
- that you are not barred from working with children;

142 of the Education Act 2002 which renders you unable or unsuitable to work at the
School;
- verification of your medi

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