Transport Administration Assistant, West Yorkshire

4 weeks ago

Wakefield, United Kingdom West Yorkshire Police Full time

Lead by example and behave in line with the Police Code of Ethics ensuring that the force values and behavioural expectations are clearly understood and considered by managers, officers and staff in their decision making and actions; reinforcing and influencing them through all interactions and processes.
- Create a prioritised schedule of vehicles due for service and use this together with liaising with the Team Leaders to pre-load the workshop to an agreed level - maintaining vehicle availability targets as set in the SLA. Ensure a speedy turnaround of vehicles visiting the workshop and where appropriate pre-advise the Parts department on work booked to facilitate advance parts planning.
- Create, direct and distribute the work schedule of the drivers engaged in the recovery, collection and delivery of vehicles for maintenance and repair ensuring efficient use of the department’s assets whilst also maintaining the flow of the limited car parking facilities.
- Through efficient use of the Fleet Management System for all departments, create, maintain and co-ordinate all worksheets, works orders & invoices, ensuring integrity and accuracy of information and making sure that deadlines are upheld. Record accurate times for Internal and External customers. Ensure all external customers worksheets are sent to Finance for invoicing. Input all indirect time sheets.
- Input relevant and accurate information onto various systems relating to new vehicle allocation, disposal, vehicle telematics, and radio installations ensuring current data is held and use these systems to track and give information to Divisions and departments.
- Management of the pool car fleet ensuring appropriate allocation of vehicles to meet the Force requirements.
- Manage various diary systems for internal and external customers e.g. NCS, HMP, ensuring minimum conflict with scheduled workloads whilst maintaining an efficient and effective service. Liaise through their nominated contacts the accurate costings of the repairs been carried out.

This role is 37 hours a week, Monday to Friday and is based at West Yorkshire Police’s Transport Department in Wakefield.
- 25 days annual leave which will increase to 32 days after 5 years of service (not including bank holidays).
- 37-hour week (Mon-Fri)
- Full sick pay for 6 months which drops to half pay for a further 6 months (depending on length of service).
- Overtime offered during periods of high workload.
- Career Pathways (in development)
- Salary sacrifice car leasing scheme
- Cycle to Work Scheme
- Discounts on Metro Card
- Blue Light Card (provides discounts to a range of activities and stores)
- Recognised Trade Unions and the Police federation
- Free membership to the College of Policing
- Learning and Development (including externally accredited programmes)
- Flexi Time Scheme (role dependent)
- Various sports and social clubs
- Attractive pension scheme - West Yorkshire Pension Fund

To apply, please submit a CV and Covering Letter outlining how you meet the expertise in role listed in the role profile attached, to the West Yorkshire Police Website, URL below.

You MUST redact all personal information:
Name,
Age,
Gender,
Address,

**Job Types**: Full-time, Permanent

**Salary**: £23,100.00-£25,353.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Sick pay
- Store discount

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 02/04/2023
Reference ID: VBRP60

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