Accounts Payable Clerk
2 weeks ago
Page Personnel is partnering with a successful not for profit organisation who are looking for an Accounts Payable Clerk to join their accountancy team on a full time permanent basis.
**Client Details**
Our client is a not for profit business who have seen rapid growth in the past 12 months. They are based in Winchester and do require travel to their offices but do also offer a hybrid model of working.
**Description**
As the Accounts Payable Clerk you will be responsible for:
- Timely and accurate processing of invoices and credit notes from suppliers, payments, and any other authorised transaction into the accounts payable ledger.
- Matching invoices with purchase orders or investigation where no order exists.
- Ensuring that receipting of orders by budget holders is done in a timely manner.
- Ensuring accurate classification and coding of supplier invoices for VAT purposes.
- Investigate and resolve queries regarding invoices and credit notes with suppliers.
- The timely and accurate preparation of supplier and staff payments by BACS or other means in accordance with University terms, their presentation to the accounts payable supervisor and management for payment authorisation.
- Processing foreign payments via online banking.
- Reconciliation of supplier accounts to supplier statements - on order to ensure the accuracy of payable data.
- Ensuring debit balances are reviewed and refunds are requested from suppliers in a timely manner.
- Communication with suppliers and staff in respect of payments.
- Maintenance of the "Accounts. Payable" E-Mail account.
- Assisting with the opening and distribution of the daily Departmental post.
- Monthly reconciliation of period-end accounts payable reports (e.g., aged credit reports).
- Liaison with the Procurement Team in connection with the maintenance of the supplier database.
- Liaison with suppliers in connection with changes to contact and bank details. Ensuring that documentary evidence is provided in the correct format. Liaison with the Agresso Systems Manager in connection with Agresso Business World enhancements/developmentsto instigate changes as appropriate and ensure they are appropriately tested.
- Assisting the Accounts Payable Supervisor in developing and documenting Accounts Payable procedures and desk top instructions.
- Promoting financial awareness across the University, especially in relation to supplier authorisation and staff expense policy.
- General filing and archiving duties.
- Providing department cover and support for the accounts payable team and supervisor when required.
**Profile**
To be successful for the Accounts Payable Clerk position, you must:
- Have worked within a similar role
- Have a good understanding of Accounts Payable
- Have great attention to detail
- Be able to work as part of a team as well as independently
- Working towards a qualification such as AAT is beneficial
**Job Offer**
**Salary £22,000 - £28,000
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