Commercial Assistant

2 weeks ago

Woking, United Kingdom Petrofac Full time

**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

**_ Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?_**

**JOB TITLE: COMMERCIAL ASSISTANT**

**KEY RESPONSIBILITIES**:

- Administration focal point for the assigned ETP business.
- Listing of contractual exceptions, modifications and qualifications as provided by Commercial Manager / legal
- Initiate DD’s Compliance / Financial as may be required for Tender
- Assistance in preparation of Invitation to Tender Documents and Evaluation of Tenders when assigned to external projects.
- Assistance in preparing documentation for approvals such as new country entry, new client, and agents.
- Maintaining up to date registry of country legislation for core countries Company works in.
- Updating and maintaining Client Contracts Register, Consultant Contract Register, Agency Agreement Registers and monitoring expiry dates.
- Scheduling, coordinating and attending risk review meetings and preparing the minutes of the meeting
- ERP - assisting with uploading of contract/project information into ERP
- Assistance to Finance Department in invoicing clients and payments to Consultants/Subcontractors.
- Assistance in maintaining and updating Standard contracts and model clauses database.
- Assist in compiling responses from, legal, tax, commercial and insurance relating to particular proposals and tenders.
- Attend/support internal and external audits as required.
- Assist in the development and monitoring relevant Commercial KPI’s.
- Any other duty as directed by the Commercial Manager.

**ESSENTIAL QUALIFICATIONS AND SKILLS**:

- Experience in a similar tasks / role
- Advanced Knowledge of MS office (Word, Excel, PowerPoint, Outlook)
- Excellent organisational skills
- Multi
- tasking
- Ability to prioritise workload.
- Ability to communicate effectively
- Problem solving is limited to discussions with other team members

**#LI-DH1

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