Executive Assistant to CEO

**Title:Executive Assistant to CEO**

Brief Job Description
- The purpose of this role is to manage, plan and organise the efficient & effective support to the CEO.Plan and organise the efficient & effective communications to the TSP Engineering Business and its Customer and Vendor Contacts for all matters relating to Marketing and General Comms.

Key Accountabilities
- Organise the CEO. Provide full administrative & secretarial support including communication with the board and senior management.
- Daily electronic diary management including organising meetings, appointments, conferences and internal & external events. Programmes and travel arrangements including itineraries, maps & directions, parking & taxi information etc for the Director for business visits & corporate events.
- Meet & greet visitors, book meeting rooms, refreshments, lunches & dinners for guests.
- Provide reports, presentations & briefs to a high professional standard for internal & external consumption at Director & Senior Manager level.
- Deal with incoming mail & provide draft replies on everyday administrative matters.
- Collate information for, produce & distribute monthly meeting packs, reports & minutes.
- Act on own initiative when necessary with regard to communications, correspondence & telephone queries.
- Collate information for reporting for KPI’s for Monthly Management Meeting
- Manage all spend on the Company Purchasing Card for the CEO

Awards Submissions
- Writing and submitting award submissions.
- Collating information for review with Management Team and organize events relating to the awards ceremonies

Newsletter


- Develop and plan content of TSP group newsletter
- Liaise with contract managers for information on contracts to produce articles.
- Liaise with contract managers and James for photography.
- Buy and sell section to be updated on a regular basis.

Other duties as assigned.