Commercial Litigation Assistant
2 weeks ago
Our well-established client is looking for an experienced Commercial Litigation Assistant to provide administrative and secretarial support and assistance direct to Fee Earners dealing with all administrative aspects of the litigation process.
Key Responsibilities
Specific Litigation Duties
- Dealing with calls from clients, solicitors, agents and other parties
where possible
- Dealing with new enquiries and taking client’s initial instructions,
arranging meetings with fee earner and dealing with the opening of
files.
- Maintaining excel spreadsheets of new enquiries
- Assisting with drafting of documents, when required
- Dealing with the return of client’s initial instruction form, monies on
account and making further enquiries with clients where necessary
- Typing of attendance notes and some general typing
- Obtaining title documentation from Land Registry
- Carrying out searches at Land Registry and Companies House
- Compiling bundles for court and counsel and indexing
- Some basic research
- File closure and archiving
- Take minutes of team meetings
- To assist with the team’s marketing and drafting articles
- Filing documents at Court and at Land Registry
- Typing
The main role is to have fast, accurate typing, mainly opening files on the Case Management system with some copy typing producing correspondence, draft documents and engrossments. All typing to be spell checked and proof read prior to passing to Fee Earner.Typing to be produced in order given unless
instructed otherwise.
Case Management
- Fully utilise the Case Management system when typing correspondence,
telephone notes etc.
- Run workflows on specialist litigation case management
- Telephones
- Answer the telephone promptly in a professional manner, being polite and helpful at all times.
- Aim to assist calls of a general nature on your Fee Earner’s files.
- Ensure messages are recorded with client’s name, telephone number, date and time and when possible, details of the query raised. Be realistic in call
back options.
- Liaise with fee earner as to system regarding direct dial numbers on correspondence and process for taking calls from Reception.
- If appropriate type telephone message and place on file.
- Ensure all new enquiries are logged on the Excel spreadsheet. Periodic review and follow up
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